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Executive Assistant (Associate)
Riyadh New Business Development - Saudi / Full-time / On-site
Role Purpose and Summary
+ Responsible to provide comprehensive administrative support including managing the CDO's schedule and travel arrangements, handling communication with stakeholders, managing event planning, and assisting in special projects and initiatives; the position demands discretion, sound judgment, and integrity in managing confidential information
Experience
+ Min 5 years of experience as an Executive Assistant, Secretary, or similar role supporting senior and/or C-suite executives in a fast-paced and high demand environment
+ Experience in KSA/Middle East and in banking/investment industry is desirable
Qualifications
+ Bachelor’s degree in Business Administration, Communications, or a relevant field
Key Responsibilities: Role Specific Technical Responsibilities
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Administrative support
+ Manage the CDO’s calendar by scheduling meetings, appointments, and coordinating travel plans
+ Prepare, review, and edit a variety of documents including correspondence, reports, and presentations
+ Prepare relevant background information and materials that ensure the CDO is well-prepared for meetings
+ Organize internal and external meetings by preparing agendas, assembling materials, and recording meeting minutes
+ Arrange comprehensive travel plans, itineraries, and agendas, including bookings and reservations
+ Coordinate logistics for both domestic and international travel, including transportation, accommodations, and visa requirements
+ Develop a filing system for critical documents and records and maintain an organized system for tracking and retrieving information
+ Ensure adherence to company policies and procedures regarding confidentiality and data protection; handle sensitive and confidential information with utmost discretion and professionalism
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Communication and events management
+ Serve as the liaison between the CDO and internal and external stakeholders
+ Screen and prioritize incoming communications, such as phone calls, emails, and letters and ensure timely follow-up
+ Draft and respond to correspondence on behalf of CDO and manage the process of obtaining necessary signatures and notarizations
+ Assist in the planning and coordination of company events, meetings, and functions
+ Liaise with vendors, caterers, and venues to ensure the successful execution of events
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Project management
+ Support the planning and execution of special projects and initiatives as required
+ Conduct research, collect data, and prepare detailed reports to support the CDO’s decision-making process
