Executive Assistant

Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story.

We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.

At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.

Executive Assistant 

KSA, Riyadh

Job Description

End to end business and administrative support to GM Saudi Arabia including implementing administration plans and processes to effectively meet office administrative needs, manage office equipment, facilities and outsourced services, and ensure smooth running of business activities in line with business needs, office requirements, Group guidelines and policies.

Highly organized and proactive to provide comprehensive administrative support to General Manager or LT. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to handle multiple tasks efficiently in a fast-paced environment. This position will play a crucial role in ensuring the smooth operation of the executive office and will act as a liaison between the GM and internal/external stakeholders.

Job Responsibilities

• Apply practical knowledge of job area typically obtained through advanced education and work experience

  
  

•  Works independently with general/moderate supervision

  
  

•  Recognized as an intermediate-level contributor in the area of expertise.

  
  

•  Impact contained to own work with limited impact on peers in the same area

  
  

• Problems faced are difficult but not typically complex. Problems are typically solved by drawing from prior experiences and analyzing the issue.

  
  

• Administrative support to Saudi Arabia General Manager on all business activities including meetings support, calendar management, travel bookings, events coordination etc.

  
  

• Implement and execute Administration & Secretarial programs and policies to meet business needs.

  
  

• Implement and execute Administration & Secretarial processes and policies through ongoing support and solutions related to documentation, mail, routine reports, travel, appointments, operating office equipment and  general enquiry

  
  

• Collaborate within the teams to support activities like responding to inquiries, data entry, and operating office equipment, reception/telephone/switchboard and greeting visitors

  
  

•  Participate in driving transformation and change of Administration  & Secretarial practices to maximize effectiveness and efficiency.

  
  

• Administrative Support: Manage and maintain executives' schedules, including arranging meetings, appointments, and travel itineraries.

  
  

• Coordinate and prepare agendas, materials, and minutes for meetings and conferences.

  
  

• Handle correspondence, including drafting emails, memos, and reports as needed.

  
  

• Organize and maintain filing systems, both electronic and paper based as needed.

  
  

• Travel Coordination: Arrange complex travel plans, including flights, accommodations, transportation, and itineraries.

  
  

• Ensure all travel arrangements align with company policies and executive preferences.

  
  

• Meeting and Event Coordination: Plan and coordinate executive-level meetings, conferences, and corporate events.

  
  

• Prepare meeting rooms and materials, and ensure all logistics are handled efficiently.

  
  

• Liaise with internal and external parties to coordinate event details.

  
  

• Communication and Liaison: Serve as the primary point of contact between executives and other staff or external partners.

  
  

• Screen and prioritize incoming calls, emails, and requests, ensuring timely responses.

  
  

• Maintain confidentiality and handle sensitive information with discretion.

  
  

• Project Management: Assist in managing special projects and initiatives as directed by GM.

  
  

• Track project progress, prepare reports, and provide updates as needed.

  
  

• Office Management: Oversee office supplies and equipment inventory, and order replenishments as needed.

  
  

• Ensure office operations run smoothly, including coordinating with other departments and vendors.

  
  

•  Build relationships and understand customer and key stakeholders interests and concerns

  
  

Minimum Requirements

• Bachelor’s Degree or equivalent experience/qualification

  
  

• 2-5 Years of experience

  
  

• Excellent organizational and time-management skills.

  
  

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

  
  

• Strong verbal and written communication skills in both Arabic and English.

  
  

• Ability to handle multiple tasks simultaneously and work under pressure.

  
  

• High level of professionalism and discretion.

  
  

• Adaptability: Flexibility to adjust to changing priorities and work environments.

  
  

• Problem-Solving: Proactive approach to identifying and addressing challenges.

  
  

• Saudi National is a requirement

  
  

Galderma is the world’s largest independent dermatology company, present in approximately 100 countries. Since our inception in 1981, we have been driven by a complete dedication to dermatology. We deliver an innovative, science-based portfolio of sophisticated brands and services across Aesthetics, Consumer Care and Prescription Medicine. Focused on the needs of consumers and patients, we work in partnership with healthcare professionals to ensure superior outcomes. Because we understand that the skin we’re in shapes our life stories, we are advancing dermatology for every skin story. For more information, please visit our website: https://www.galderma.com/careers