Executive Assistance

How will you CONTRIBUTE and GROW?The executive assistant will provide personal admin support service to the VP, including the Executive Team, optimise effectiveness and efficiency by providing key executive support, in particular in interactions with external partners and customers.
Take the initiative using personal judgement and a strong working knowledge, to resolve internal and external customer and client issues and deal appropriately with confidential or sensitive information on a daily basis.
The executive assistant will also support the administrative tasks of the office in Riyadh (as office manager)

Responsibilities

• Provides complex diary management for multiple stakeholders

  
  

• Oversees business travel for assigned stakeholders including visa coordination, flight bookings, hotel accommodations, car transfers, and itineraries

  
  

• Supports with the drafting of formal communications in English and in Arabic

  
  

• Supports senior management with expense claim processing

  
  

• Provides support for internal events and business meetings

  
  

• Creates and issues POs in the ERP; foresees and escalates problematic POs to appropriate stakeholders in a timely manner to ensure invoices are processed in line with payment terms; accurately reconciles relevant invoices

  
  

• Collaborates effectively with other administrators to ensure office support and coverage

  
  

• Governance documents management 

  
  

• Act as the point of contact among executives, employees, and other external partners

  
  

• Support in event management, e.i local organization, logistics, etc 

  
  

___________________Are you a MATCH?

• Higher Diploma in Business Administration or a related field

  
  

• Minimum 5 years of experience in an administrative role supporting senior stakeholders within a professional environment

  
  

• Industry or MNC experience is desirable

  
  

• Fluency in English (must) and Arabic (advantage)

  
  

• Ability to network with assistants of external partners and customers

  
  

• Ability to network with assistants of external partners and customers​

  
  

• Strong written and verbal communication skills

  
  

• Organised and detail-oriented with excellent time management skills

  
  

• Proven ability to prioritise conflicting demands

  
  

• Ability to build good working relationships with relevant stakeholders in order to anticipate future needs

  
  

• A flexible approach to adapt to changing business needs and priorities

  
  

• Proficiency in Google Workspace tools, with good skills in Google Sheets

  
  

• Experience in creating and following up POs in an ERP; previous exposure to NAV 2016 is a plus.

  
  

• Ability to maintain discretion and confidentiality

  
  

• Creative mind with an ability to suggest improvements

  
  

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.