Job Description
How will you CONTRIBUTE and GROW?Provides administrative support for the executive managementResponsibilitiesGovernance documents management (BoD/ExCOm/IRAC minutes + SH resolutions signed ontime) Act as the point of contact among executives, employees, and other external partnersManaging the executives’ calendar, including making appointments and prioritizing the most sensitive mattersOrganizing meetings, including scheduling, sending reminders, and organizing catering when necessaryMake travel and accommodation arrangementsSupport in event management, e.i local organization, logistics, etc Administrative support to the commercial team and management visits Process expenses Organize and maintain the office filing systemProviding administrative assistanceWelcoming visitors and identifying the purpose of their visit before directing them to the appropriate departmentManage correspondence related to local authorities and company corporate governanceLead the implementation for Voice of customer project. Issue administrative purchase requests. Monitor the consolidated file for ALAR uniform for all sites and follow up the purchase orders.Handles all communication activities in ALAR. Hotel ReservationAnnual & Business trips air ticketsPR's creation for the HOMonthly invoices for HOArrange invitation letter for Visa processHandling the Board & Shareholder documentsCoordinate with VP assistance for any visit to KSA Manage Agenda of the VPEvents managementEvaluating business processes, predicting requirements, designing and implementing solutionsStaying updated on the latest technologies to automate processes and improve efficiencyAnalyzing business processes and communicating feedback to other team members and managementBudgeting and forecastingPlanning and monitoring projects with regular check on requirementsConducting detailed market research and competitive analysisRegular Reporting and AnalysisManaging competing resources and priorities with regular check on deliverablesEnd to end project management___________________Are you a MATCH?Work experience as an Executive Assistant, Personal Assistant or similar roleExcellent MS Office knowledgeOutstanding organizational and time management skillsExcellent verbal and written communications skillsDiscretion and confidentialityAble to travel when neededExcellent time management skills with a proven ability to meet deadlines.Our Differences make our PerformanceAt Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.
