Executive-Admin.Administration(Jeddah)S&D-(KSA)

Job Summary

Responsible for effectively managing the administrative activities for the unit

Roles & Responsibilities

• Provision and management  of utilities and services for the unit including Transportation , Accommodations, Uniform , Security, Hygience & Safety etc .                                   
• Managing the Induction and Orientation of new joinee in non management including employment visa and travel arrangement                                                                    
• Managing the exit formalities and processing the full and final and repatriation in consonance with company policies.                                                     
• Issue /Renewal of Visa /Occupational Heath Card/Port Gate Pass/Emirates ID on time and in line with UAE Labour Laws.                                            
• Processing applications with respect to Loan /Salary Advance/Leave/Medical for the worker.                                                                     
• Managing the supply of Contract labour as per daily production plan.
• Evaluation of existing vendors and Indentifying and proposing potential vendors on the basis of cost , legal compliance and service levels.                                          
• To develop and maintain workers HRIS and use these for non management employee decisions at the Business Unit.  

KPIs

• Attrition and Absenteeism Percentage                                                         
• Legal Compliance                                         
• On time renewal of service contracts/ licences                                         
• Contract Labour : Demand v/s Supply                                                              
• Annual Administrative Cost Saving

Work experience requirement

• 2-5 years of relevant experience in FMCG/ Manufacturing                                                  
• Minimum 2 years as functional lead

Qualification

Bachelors Degree / MBA (HR)/Post Graduate Diploma in Social Science        

Competencies
Contract Management
Documentation and Reporting
Communicating effectively
Facility Management, Safety and Security Requirements
Vendor Management
Self and Team Management
Labour law
Planning & Decision Making
Customer Centricity
Ownership & Result Orientation