Event Project Manager

Important Note: This is a freelance requirement for a limited contract period.

Our client is a marketing communication group with regional and local expertise in all aspects of Marketing Communications, Public Relations, Event Management, Social Media, and Public Speaking.

They are looking for a Project Manager to join their team in Riyadh and contribute to the delivery and execution of various event projects.

Main Responsibilities:

As an Event Project Manager, you will oversee all aspects of event projects, from concept development to post-event evaluation. Your role will involve close collaboration with clients, meticulous planning, and managing cross-functional teams to ensure the successful execution of events. Your expertise will be key in enhancing client satisfaction and engagement, making a significant impact on the event landscape.

1- Project Oversight:

• Oversee all phases of assigned event projects, ensuring they are delivered on time, within budget, and to the highest standards.
• Develop comprehensive project plans, timelines, and budgets that align with organizational goals and client expectations.
• Lead cross-functional teams, including vendors, venues, and internal stakeholders, to execute events seamlessly.

2- Client Collaboration:

• Collaborate with clients to understand their objectives, providing clear communication throughout the project lifecycle.
• Serve as the primary point of contact for clients, ensuring their vision is realized and expectations are exceeded.

3- Vendor and Venue Management:

• Source and secure vendors, venues, and equipment, negotiating contracts to ensure quality and cost-effectiveness.
• Manage relationships with external partners, ensuring timely and high-quality event delivery.

4- Risk Management and Compliance:

• Identify and manage project risks proactively, developing contingency plans as needed.
• Ensure all events comply with local regulations and industry standards, maintaining safety and legal compliance.

5- Team Leadership:

• Mentor and guide junior team members, fostering professional growth and ensuring a high-performing team.
• Maintain a positive and collaborative working environment, encouraging innovation and excellence in event execution.

6- Logistics Management:

• Oversee all logistical aspects of events, ensuring smooth execution from setup to breakdown.
• Monitor event progress and address any issues that arise, ensuring a flawless event experience.

7- Post-Event Evaluation:

• Conduct post-event evaluations, gathering feedback from clients and stakeholders to identify areas for improvement.
• Provide detailed reports on event performance, including financial summaries and lessons learned.

Qualifications:

• Bachelors degree in Event Management, Project Management, Business Administration, or a related field.
• 5+ years of experience in event or project management, with a focus on large-scale events.
• Strong understanding of the Saudi event industry, including trends and regulations.
• Must be an Arabic speaker with fluency in English.
• Proven leadership skills with a track record of successfully managing complex projects.
• Excellent organizational and time-management skills, with attention to detail.
• Proficiency in project management tools and a proactive approach to problem-solving.