Estimation Manager

Bidding & Estimation Manager

Job Summary:

Manager – Bidding & Estimation is responsible for overseeing and finalizing pricing & requirement estimations, preparation and submission of RFQ / Query responses, and client relationship management. The incumbent, in coordination with key stakeholders, gives priority to maximize the revenue and profit margins for the Contracting business with more contracts and best pricing strategy.

Job Responsibilities

Bidding & Estimation Operations

Key Responsibilities:

• Receive inquiries from clients (RFQ, etc.) and allocate the team accordingly for preparation of bids

• Chair internal meetings with concerned stakeholders on discussions to brainstorm project requirements and review future requirements

• Peruse the contents of the RFQ and review technical response basis finalized scope of work

• Review estimation of manpower, material and equipment requirements required and provide recommendations to the concerned stakeholders

• Review technical and commercial reports (response to RFQ’s) in prescribed client formats to be sent to Bid Committee for review and approval

• Ensure legal terms and conditions of the contracts are vetted by the Legal team before garnering approval by the concerned authority on the same

• Work with the concerned department to finalize cost estimations for commercial bids and identify quantum of discounts to be accorded and freeze cut-off prices

• Answer any technical questions or clarifications the client may have during pre-bid meetings and further in process

• Establish and oversee a central repository that shall be accessible only to the members of Bidding & Estimation department for safekeeping critical client documents

• Lead the project handover post contract win to the concerned stakeholders by conducting detailed presentations comprising contract, project execution details, etc.

Reporting & periodic meetings

• Oversee the preparation of Bidding & Estimation status report to have a clear view of RFQ’s received, contract timelines and expiry, status in bids, etc.

• Conduct periodic inter departmental meetings on the progress of commercial and technical proposal preparation, bid submission, etc.

• Get inputs from concerned stakeholders and prepare actionable items for the Bidding & Estimation team

Client relationships

• Interact with clients and stay abreast of RFQs to make a quick bid

• Establish positive client relationships to be go-to person for different project/contract requirements

• Ensure timely vendor registrations take place at client side by reviewing and directing the team

Team Management

• Effectively manage, motivate, and develop the department

• Supervise and review performance of individuals in the team

• Give direction and leadership towards the achievement of the division’s strategy, goals, and objectives

• Provide coaching and guidance to the team members

• Drive effective internal and external interactions