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Document Controller
locationsJeddah time typeTemps plein posted onOffre publiée aujourd'hui job requisition idR0642313
Responsibilities
Office Services Specialist will support the Office Services function with some or all of the following:
• Office supplies, equipment, and inventory management.
• Office administrative assistance, mail distribution and messenger services.
• Managing communication systems (i.e. telephone systems etc) and copy services.
• Ensuring the office operates in compliance with health and safety legislation and regulations.
• Facilities management, including administering the office lease/rental contract and equipment of office work stations.
• Managing the reception.
• Cleaning, gardening, and maintenance services.
• Cafeteria and recreation services.
• Monitoring and following up the office service management budget.
• Liaising with functional or operational managers to ensure that office administration guidelines, procedures, tools and systems are appropriate for current and future business needs.
• Studying, evaluating and recommending office supplies and equipment purchases to minimize costs and meet the organisation's business needs.
• Selecting and managing ongoing relationships with external suppliers (for example, cleaning or maintenance contractors or equipment vendors) to ensure the organisation receives satisfactory standards of service.
• Managing an office relocation process if required
• Managing the travel arrangements and booking activities in the unit.
. *Document Management and Control
Accountability: Ensure all project documentation is correctly managed, stored, and accessible.
Responsibility:
+ Implement and maintain document control processes and systems.+ Ensure the proper classification, filing, and retrieval of documents.
+ Maintain a master document register and ensure it is up to date.
. *Version Control
Accountability: Guarantee that only the latest approved versions of documents are in use.
Responsibility:
+ Track document revisions and ensure that changes are properly recorded and authorized.+ Distribute updated documents and ensure obsolete versions are marked or removed.
. *Coordination and Communication
Accountability: Facilitate effective communication and coordination regarding documentation across the project team.
Responsibility:
+ Coordinate the flow of documents between project stakeholders, including internal teams, clients, and contractors.+ Act as the main point of contact for document-related queries and issues.
. *Reporting and Documentation Tracking
Accountability: Provide accurate and timely reporting on document status and issues.
Responsibility:
+ Generate reports on document control activities, including document status, distribution, and outstanding issues.+ Monitor document workflows to ensure timely processing and approvals.
Bachelor’s Degree in any relevant field Minimum 2 years of experience with a proven track record in a similar role SAP is a must Very good English language skills Strong leadership skills and ability to manage teams on site Customer centric with excellent communications skills Due to labour law regulations, this role is open only for SAUDI nationals
Chez KONE, nous nous attachons à créer une culture de travail innovante et collaborative, dans laquelle nous valorisons la contribution de chaque individu. L’engagement de chacun de nos salariés est au cœur de notre démarche collaborative et nous encourageons la participation de chacun ainsi que le partage d’informations et d’idées. Nous nous engageons au quotidien dans une démarche durable et responsable, s’appuyant sur des pratiques commerciales éthiques. Nous développons une culture basée sur la confiance, le respect et le travail en équipe ainsi que sur la reconnaissance de la performance individuelle. Rejoindre KONE, c’est rejoindre une entreprise ou il fait bon vivre, respectueuse de la qualité de vie de chacun de ses collaborateurs. Nous sommes fiers de proposer des parcours de carrières riches en expériences et opportunités qui vous aideront à atteindre vos objectifs professionnels et personnels.
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