Bayt.com
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Document Controller

8 days ago 2025/01/12
Full Time Employee · 5-10 Years of Experience
100-499 Employees · Manufacturing

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Job Description

  • Prepare, implement and oversee the requirements to maintain ISO standard procedures, workflow, and reports.
  • Develop implement and maintain ISO 9001, 45001, 14001documents.
  • Laisse with clients during prequalification and approval phases, and maintain documentation requirements.
  • Collaborate closely with clients, departments’ heads, managers, and other stakeholders to establish document control procedures, including version control, naming conventions, and file storage protocols.
  • Participate in setting up documentation system to ensure quality of products, services, and documentation.
  • Develop and maintain document control procedures.
  • Maintain, review records, control workflows, plans, procedures, protocols, and guidelines as per clients requirements and scope of works.
  • Develop and implement KPIs to determine proper traceability of the documentation and communication within the company.
  • Plan and execute internal audits in accordance with established standards and procedures.
  • Conducting periodic reviews and audits on documentation management outcomes and findings. Record lessons learnt, keep proper Documentation system updated.
  • Assess the adequacy and effectiveness of internal documents controls.
  • Evaluate compliance with company policies and procedures, as well as applicable laws and regulations.
  • Identify areas of potential risk and develop strategies to mitigate those risks.
  • Prepare detailed audit reports and present findings to management.
  • Develop of routine reports, meticulous maintenance of document logs, and active participation in the transition to electronic document management systems, all aimed at enhancing efficiency and document security.
  • Provide knowledge transfer, guidance and trainings, to team in terms of documentation management system, processes and best practices, to ensure collaboration and seamless document workflow engagement throughout the company.

Skills

  • Preferably ISO 9001 Certified Auditor. With knowledge of:

ISO 14001 - Environmental Management System.

ISO 45001 - Occupational Health and Safety Management System,

  • Minimum of 10 years working experience preferably in industrial sector.
  • Extensive knowledge of quality assurance/quality control management practices and processes.
  • ERP knowledge is a plus.
  • Excellent MS Office package skills.
  • Good command of English language.

Preferred Candidate

Years of Experience
Min: 5 Max: 10
Residence Location
Saudi Arabia
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