Department Secretary

We are seeking a talented and skilled Department Secretary to join our multicultural and diverse team in Kuwait. Responsible for supporting the Administration Manager, you will provide administrative support and perform numerous duties to support the entire Administration Department.
Duties may include but will not be limited to:

• Scheduling, writing correspondence, emailing, handling visitors, routing callers and answering questions and requests.
• Day-to-day office preparation, filing and record keeping.
• Taking minutes of meetings and generating daily and monthly production and safety reports for the department.
• Arranging travel for employees, new hires and guest arrangements.
• Handling employee meal requests
• Communicating and following up with relevant departments to ensure all department requests are responded.
• Supporting and coordinating all HR and Recruitment activities within the department.
• Writing official correspondence in Arabic for the Ministry.
• Assist in the preparation of reports, presentations, and other documents.
• Maintain office supplies and equipment, ensuring availability and functionality.
• Act as a point of contact between the department and other internal/external stakeholders.

Required Qualifications and Experience:

• Bachelor's degree in Administration or any other similar field
• Minimum of 5 years of experience in a similar role
• Proficiency in Microsoft Office
• Excellent communication, interpersonal, and negotiation skills
• Excellent command of Arabic and English (verbal & written)
• Ability to work independently and as part of a team
• High level of discretion and confidentiality.