Job Description
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Job Purpose
This position exists to perform buildings of related administrative tasks efficiently, in timely manner and quality standards as per the defined policies and procedures to achieve departmental operational plans and developments.
Key Accountability Areas
Visitor Management and Reception:
- Welcome and coordinate visitors in reception area.
Meeting Room Management:
- Ensure meeting rooms are prepared and schedule is managed.
- Maintain meeting rooms as per standards.
Facility Maintenance:
- Secure non-working areas.
- Monitor housekeeping and hospitality resources.
- Manage office keys and perform routine building checks.
- Report maintenance issues.
Correspondence and Administrative Support:
- Handle correspondence and maintain records.
- Provide fax service and request materials.
- Manage employee punch machine records.
- Address disturbances and support building services.
Furniture Management:
- Tag and track furniture assets.
- Conduct inventory and report discrepancies.
- Coordinate furniture maintenance or disposal.
- Manage asset transfers and fulfill furniture requests.
Role Accountability
HR Proficiency:
- Ability to obtain updated soft and technical skills related to the job
- To have a vision and a plan for the career path and how to achieve it.
Delivery:
- Perform the planned activities to meet the operational and development targets as per delivery schedules.
- Utilize resources effectively to achieve objectives within efficient cost and time.
- Provide a periodic report formatted by detailing the deviation and execution of planned tasks.
Problem-Solving:
- Solve any related problems arise and escalate any complex operational issues.
Quality:
- Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.
Business Process Improvements:
- Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.
Compliance:
- Comply to related policy and procedures and work instructions.
Health, Safety, and Environment:
- Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.
Academic Qualification
Diploma Degree in Administration Institute
Work Experience
Fresher - 0-2 years
Technical / Functional Competencies
Adaptability
Analytical thinking
Archiving
Communication
Creativity
Customer Service Oriented
Initiative
MS Office
Research Anlaysis
Teamwork
Time Management
Well Organized
Work under pressur
