COMPANY OVERVIEW
NEOM is an accelerator of human progress and a vision of what a new future might look like. A region in northwest Saudi Arabia on the Red Sea, NEOM is being built from the ground up to include hyperconnected, cognitive cities, ports, next-generation infrastructure and industries, enterprise zones, research centers, sports and entertainment venues and tourist destinations.
As a destination, it will be a home for people who dream big and want to be part of building a new model for exceptional livability, creating thriving businesses and reinventing environmental conservation.
As a workplace, it is a place for people who share our core values of care, curiosity, diversity, passion, respect, and becoming a catalyst for change.
Are you ready to help NEOM find solutions to the world’s most pressing challenges? Are you prepared to create a lasting legacy that benefits generations to come? Then we want to hear from you!
ROLE OVERVIEW
The Board Relations Specialist is responsible for board and committee meeting preparation covering meeting logistics, meeting agenda, and minutes preparation, Specialist is responsible for supporting, monitoring, and reporting on project delivery, providing regular status updates on the progress of the assigned project, and follow up in board resolutions and directions.
ROLE COMPETENCIES & ACTIVITIES
- Documenting the General Board and Committee meetings and preparing minutes and resolutions, recording the decisions of the Board and its Committees voting results and retaining them in a special and organized register.
- Presenting the draft minutes to the General Board and Committee members to provide their opinions on them before arranging for the minutes to be signed by all of the attending members.
- Ensuring that the Board and Committee members receive, fully and promptly, a copy of the finalized minutes of the meetings as well as the information and documents related to the Board
- Monitoring and tracking General Board and Committee actions and ensuring these are communicated to relevant individuals, departments and/or forums within the General Board.
- Providing the General Board members with the agenda of the General Board meeting and related worksheets, documents and information and any additional information related to the topics included in the agenda items, requested by any General Board member.
- Preparing the annual calendar for the General Board and Committees meetings in line with charters and rules approved by the General Assembly or the General Board.
- Notifying the General Board and Committee members of the dates of the meetings within sufficient time prior to the date specified for the meeting.
- Preparing and issuing notices of meetings and distributing proxy forms.
- Assisting directors to prepare for any Capital Owner questions, including the creation of briefing Materials
Administrative Responsibilities
- Conduct and execute activities, with minimal supervision, in accordance with the defined job role.
- Support in the implementation and execution of policies and procedures during day-to-day activities and operations
- Work alongside other team members and actively contribute to building a productive and open work environment.
Functional Responsibilities
- Carry out board and committee meeting preparation including Board meeting logistics, invitations, meeting agenda, and board pack in compliance with corporate procedures
- Prepare, document, and maintain board meeting minutes, resolutions, and directions, reflecting the proper format and required level of detail
- Maintain a full up-to-date contact list of Board members including board members' bios, where appropriate
- Coordinate with the board liaison officer in each of the entities, projects, and initiatives as it relates to records storage and access, and carry out operations accordingly
- Escalate any noncompliance with the board charter and governance policies surrounding Board meetings (e.g. quorum) to superior for resolution
- Provide general support to the Board members to access relevant information and participate in induction training for new board members
Culture and Values
- Embrace NEOM’s culture and Values https://www.neom.com/en-us/about.
- Act with honesty and integrity by following best practices, and upholding the robust standards and expectations set out in NEOM’s Code of Conduct.
- Maintain fair, ethical and professional work practices in accordance with NEOM’s Values and Code of Conduct.
- Adhere to NEOM’s Policies, procedures, and controls to ensure compliance with rules.
EXPERIENCE & QUALIFICATIONS
Knowledge, Skills and Experience
- A minimum of 3 years of related experience
Qualifications
- Bachelor’s degree in Business Administration, Corporate Law, Finance or equivalent is preferred
- Proficiency in English and Arabic Language is required
