The Bid Management function is proposed to work across the sales team as a supporting function, providing the administrative support required during the bidding phase, including interaction with relevant stakeholders and managing the bidding timeline with the following objectives.
Key KPIs include:
Hit rate and capture ratio is the main KPI for bidding.
Ensure successful submission and quality of proposals.
Manage bidding tasks and timelines in collaboration with different stakeholders to ensure adherence to the bid process.
Provide win-loss analysis and enhance the win-rate.
Working closely with the sales team to have review of the new RFQ / tenders to ensure its completeness.
Initiate KOM With all parties (Sales, presales, Solution arch, Technical Lead, PM and solutions Team) and send MOM for all parties assigned.
Coordinate and manage key deliverables and milestones for running RFP during the bid process until handover for implementation to meet bid timelines of submissions.
Post Bid clarifications and raised to sales in time to get better clarity on bid submission.
LG’s / Bid Bond request
Prepare / Review the preparation of the Prequalification document (Project schedule, references, CV’s, local Content and T&C reflect
Coordinate follow up meeting for running RFP’s as per tender importance (Daliy/Weekly)
Call for P-L review meetings with all stockholders (sales -presales, SA ,PM, Technical Lead) and agree on the gross margin with the management team.
Prepare and ensure that commercial and technical submissions to tenders are fully complied with all necessary customer requirement fulfillment across the proposal.
Etimad Submission, SAP Ariba and client portals submission.
Give feedback and insights about the competition in terms Local Content & Legal Documents status.
Report on bid management plans and giving monthly status reports management.
Develop Competition analysis and won-loss analysis in cooperation with sales Operations Management.
