Administrative Manager

Job Title: Administrative Manager
Location: Riyadh, Saudi Arabia
Industry: Events Services

Job Overview:
We are seeking a highly organized and proactive Administrative Manager to oversee our administrative operations and office management. This role involves managing daily office needs, coordinating administrative staff, and serving as a liaison among different departments to ensure smooth operation and communication. The ideal candidate will be currently based in Saudi Arabia and bilingual in Arabic and English.

Responsibilities:

• Oversee and support all administrative duties in the office and ensure that office operations run smoothly.
• Manage office staff responsibilities, ensuring a high level of customer service and support.
• Greet clients and visitors with a positive, helpful attitude.
• Assist in the preparation of customer-oriented information about our services and terms.
• Manage communications through email, phone calls, and in-person interactions.
• Negotiate contracts and manage relationships with suppliers.
• Facilitate effective communication channels between the Sales, Marketing, and Operations departments.
• Follow up with accountants on financial processes and documentation.
• Organize and maintain office common areas.
• Perform reception duties such as answering phones, taking notes/messages, and managing mail.
• Schedule meetings and appointments within the office.
• Organize office operations and procedures to ensure organizational effectiveness.

Requirements:

• Proven experience in Admin, Office Manager, or similar role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in managing multiple tasks simultaneously.
• Knowledge of office administrator responsibilities, systems, and procedures.
• Strong problem-solving skills and analytical abilities.
• Fluent in both Arabic and English to effectively manage communications and client relationships.
• Experience working in the events management industry or related fields is preferred.
• Current Resident of KSA