Administrative assistant

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Company Name: Contentful
 

We are seeking a highly organized and efficient Administrative Assistant to join our team in Jeddah, Saudi Arabia. As an Administrative Assistant, you will play a crucial role in supporting our organization's daily operations and ensuring smooth workflow across departments. This position requires a detail-oriented individual with excellent communication skills and the ability to handle multiple tasks simultaneously.

• Provide administrative support to various departments and executives, including calendar management, meeting coordination, and travel arrangements
• Prepare and edit correspondence, reports, and presentations using Microsoft Office Suite
• Manage incoming phone calls, emails, and visitors, directing them to appropriate personnel
• Organize and maintain filing systems, both digital and physical, ensuring easy access to important documents
• Coordinate and schedule meetings, conferences, and other events, including preparation of agendas and meeting materials
• Assist with expense reports and budget tracking
• Handle confidential information with discretion and professionalism
• Collaborate with team members to streamline administrative processes and improve efficiency
• Support special projects and perform additional tasks as assigned

• Bachelor's degree in Business Administration or related field preferred
• Minimum of three years of experience in an administrative or similar role, preferably in a fast-paced corporate environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent organizational and time management skills with the ability to multitask and prioritize effectively
• Strong attention to detail and accuracy in all aspects of work
• Exceptional written and verbal communication skills
• Demonstrated ability to maintain confidentiality and exercise discretion
• Excellent interpersonal skills with the ability to interact professionally with individuals at all levels of the organization
• Problem-solving skills and ability to take initiative in a dynamic work environment
• Flexibility and adaptability to changing priorities and deadlines
• Proficiency in English; knowledge of Arabic is a plus