Administrative Assistant

Take note of the CEO/COO’s Office Managers requirements as well as the leadership team.

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Plan the work to be executed and assign the parts relative to the secretary and the receptionist (list of calls with timings).

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Follows up on assigned tasks by the CEO/COO Office Managers or leadership teams both internally and externally.

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Follows up on assigned tasks within an ongoing project with a supplier, client or internal department.

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Undertake projects or research, which might require contact with external agencies, as required by the CEO/COO Office Managers.

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Maintain the diary and arrange appointments as necessary for CEO Office Managers

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Type reports and routine correspondence from dictation or written sources.

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Act on incoming mails based on the CEO/COO Office Managers directives.

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Responsible for all travel arrangements /details for the CEO/COO and the leadership team.

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Maintain the office filling system.

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Maintain proper filing for Personal documents (Batal’s Family) as hard and soft copies to keep an updated backup copy.

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Maintain proper filing and renewals for legal documents related to CEO and COO personal Companies.

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Maintain proper filing for personal and company’s cars portfolio.

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Follow up and renew the insurance policies and claims for company and personal on due.

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