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Administrative Assistant

Yesterday 2024/12/14

Entry Level · 0-2 Years of Experience

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Job Description

Coordinate and schedule meetings, workshops, and conferences with university partners.
Handle all correspondence, including emails, phone calls, and official documents.
Maintain and organize project files, records, and databases.
Assist in the preparation and editing of reports, presentations, and research documentation.
Receive and review research proposals from universities and partners.
Arrange travel and accommodation for team members and visiting academics.
Prepare purchase requisitions and follow up the purchase process.
Manage office supplies and equipment, ensuring everything is in order.
Assist in the planning and execution of events related to scientific collaboration.
Conduct literature reviews and gather relevant research data.
Perform other administrative duties as needed.

Bachelor's degree in a relevant field or equivalent experience.
Proven experience in an administrative role, preferably in a scientific or academic setting.
Strong organizational and multitasking skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and collaboratively within a team.
High level of discretion and confidentiality.
Attention to detail and accuracy.
Familiarity with scientific terminology and research processes.
Strong problem-solving and time-management skills.
Experience with database management and data entry.