Administration - Executive Secretary
Job Description
Job Summary:
As an Administration - Executive Secretary, you will be responsible for providing high-level administrative support to the executives within the organization. You will handle a variety of tasks to ensure the smooth running of the executive's day-to-day operations.
Job Responsibility:
- Manage and maintain executives' schedules and appointments
- Prepare and organize meetings, including taking minutes and coordinating logistics
- Handle and prioritize incoming emails, correspondence, and phone calls
- Conduct research and prepare reports, presentations, and other documents as needed
- Coordinate travel arrangements and itineraries
- Assist with personal tasks as required by the executives
- Maintain confidentiality and handle sensitive information with discretion
Candidate Requirements:
- Proven experience as an executive secretary or similar administrative role
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Proficiency in MS Office and other relevant software
- Ability to multitask and prioritize tasks effectively
- High level of confidentiality and professionalism
Skills
Skills:
- Excellent communication and interpersonal skills
- Proficient in Microsoft Office Suite
- Strong organizational and multitasking abilities
- Attention to detail and accuracy
- Time management skills
- Confidentiality and professionalism
- Ability to prioritize tasks and meet deadlines
- Knowledge of office management systems and procedures
- Experience in handling administrative responsibilities
- Problem-solving skills and proactive attitude
Job Location Medina, Saudi Arabia Rotana Hotel Management Corporation PJSC (Arabic: روتانا) is a hotel management company in the Middle East, Africa, and the Balkans. It has a portfolio of over 100 properties in 26 cities and operates five sub brands which include Rotana Hotels & Resorts, Centro Hotels by Rotana, Rayhaan Hotels & Resorts by Rotana, Arjaan Hotel Apartments by Rotana, Edge by Rotana, and The Resid... ences by Rotana. Rotana was founded in 1992, by a partnership between two visionary thinkers, Nasser Al Nowais and Selim El Zyr. Operating as Rotana, it opened its first property, the Beach Rotana Abu Dhabi in 1993 and is today one of the leading hotel management companies within the Middle East, Africa, Eastern Europe and Turkey. Rotana combines a unique understanding of the culture and communities of the Middle East with the collective expertise of an executive team contributing to years of international experience in the service industry.
