Bayt.com
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Full Time Employee
10-49 Employees · Recruitment & Employee Placement Agency
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Job Description

Key Responsibilities:

Executive Support:

  • Provide day-to-day administrative support to assigned leadership members, including managing schedules, coordinating meetings, and preparing agendas.
  • Act as a liaison between leadership and internal/external stakeholders, ensuring clear and timely communication.
  • Handle confidential and time-sensitive material appropriately.

Calendar and Travel Management:

  • Coordinate complex calendars, ensuring efficient scheduling across time zones.
  • Arrange and manage travel plans, accommodations, and itineraries for leadership team members.

Document Management:

  • Prepare, edit, and distribute correspondence, reports, presentations, and other documents.
  • Maintain organized records, filing systems, and shared documents to ensure accessibility.

Meeting Coordination:

  • Plan and coordinate meetings, including booking rooms, setting up conference calls, and preparing required materials.
  • Take minutes during meetings and follow up on action items as needed.

Office Operations Support:

  • Manage office supplies and liaise with vendors as required.
  • Support event planning and logistics for team functions, training sessions, and workshops.


Skills

Qualifications:

  • Education: Diploma or Bachelor’s degree in Business Administration or a related field is preferred.
  • Experience: 5-6 years of experience in administrative roles, preferably within the pharmaceutical industry or related sectors.
  • Nationality: Saudi National will be highly preferred owing to the Saudization policy.
  • Proven experience supporting multiple leadership members is highly preferred.

Skills:

  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent communication skills in Arabic and English, both written and verbal.
  • Highly organized with the ability to manage multiple tasks and priorities.
  • Strong problem-solving skills and attention to detail.
  • Professional demeanour and ability to maintain confidentiality.


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ManpowerGroup Middle East
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ManpowerGroup was first established in Wisconsin in 1948 and has grown to become a world leader in the employment services industry; creating and delivering services that enable its clients to win in the changing world of work. Manpower has 4,500 offices worldwide in 80 countries and territories and put over a million people into work every day. We offer clients a range of services for the entire employment and business cycle including permanent, temporary and contract recruitment; employee assessment and selection; training; outplacement; outsourcing and consulting.

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