Accounts Receivable - Saudi National

Mövenpick Hotels & Residences is in the “moments” business. We’re intimately involved in important times in our guests lives. And you never know when a moment can be made. A simple smile in the lobby can create the positivity that turns a business trip into a new business celebration. An insider tip on the best way to spend a day can make an entire holiday. A romantic dinner for two can lead to a longer-term partnership.

It doesn’t take much to make a moment. Just to be genuine. And human. And warm. And take steps to do the ordinary in an extraordinary way.

We understand that this vision cannot be achieved without great people who create and support work environments designed to produce exceptional results. 

The Role

• Thorough knowledge of purchasing procedures, receiving procedures and accounts payable process.
• Knowledge of Local Market, Accounts Payable, Banking Regulations and internal controls.
• Knowledge of automated financial and accounting reporting systems.
• Professional written and verbal communication and interpersonal skills.
• Ability to analyse Accounts Payable data and provide financial reports as per request.
• Highly organised and capable of managing several tasks at one time.
• Working knowledge of modern office methods, procedures, and equipment.
• Proficient knowledge of Word, Excel, Outlook and PowerPoint.
• Maintain courteous and friendly atmosphere and good working relationships with all colleagues.
• Act as a department team member and involve in projecting a good personal, department and company image.
• Maintain a high standard of personal hygiene and appearance at all times.
• Understanding of the hotel’s employee handbook and adhere to the regulations contained therein.
• Understanding of the hotel’s policies & procedures and standard operating procedures and polices relating to fire, safety and health.

Key Deliverables and Responsibilities

Planning & Organizing:

1. Thinks ahead, developing contingency plans where necessary.
2. Manages time and resources effectively.
3. Sets and strives to achieve high personal performance standards.
4. Plans, organizes and uses a systematic approach to getting things done.
5. Priorities actions and manages tasks through to completion.

Operations:

1. Handle all queries from internal & external customers.
2. Ensure highest guest satisfaction, handle guest queries as priority one.
3. Liaise with Company Auditors.
4. Effectively delegates to get things done.
5. To carry out any other reasonable duties and responsibilities as assigned.

Administration:

1. Accounts Receivable Officer must complete following tasks as per the deadline stated below.
2. AR Batch update / posting – Daily
3. Dispatch Travel Agency / Tour Operator invoices – Weekly
4. Dispatch Corporate Company / Government Offices invoices – Within 48 Hours
5. Group Invoices – 3 working Days
6. Payment Follow up – Daily
7. Payment collection – Within 30 days from the date of invoice.
8. Payment allocation – on the same day of receipt of payment.
9. Reconciliation of AR ledger with General Ledger – Daily
10. Reconciliation of Advance Deposit Account – Weekly
11. Reconciliation on Credit Card and Payment allocation – Daily
12. Permanent Folios in Front office – Daily
13. Review No show / Cancellation report – Daily
14. Review Accounts Receivable aging report on daily basis and plan appropriate actions.
15. Maintaining “Chase Record” on daily basis.
16. Prepare reminders and follow up letters to the clients for delayed payments.
17. Timely payment of travel agency commission.
18. Maintain up to filing system for paid & unpaid invoices.
19. Act as reliever for Accounts Receivable Supervisor during absence and vacation.

• Hold Finance degree
• Membership with SOCPA 
• Minimum of 2 years in credit and receivables roles.