Job Description
DUTIES AND RESPONSIBILITIES
FINANCIAL RETURNS:
- Obtains on daily basis from Cost Control Department, receiving reports together with appropriate purchase request.
- Obtains on daily basis from Purchasing/Materials Department, various purchase orders.
- Ensure appropriate signatures appear on receiving stamp report.
- Prepares payable vouchers with expense distribution for suppliers invoice appropriately coded.
- Passes payable vouchers with blank cheques to Secretary for typing.
- Controls the serial numbers of payable vouchers.
- Files payable vouchers with cheques paid with relevant notes and documents monthly.
- Maintains ledger for merchandise in transit, records, charges, credits and balance are adequate.
- Controls prepaid accounts, updates posting as required and verifies that balances are adequate.
- Matches invoices with purchase orders, receiving reports and check invoices as to quantity, price and extensions.
- Checks the coding of all disbursements made by General Cashier.
- Maintains up-to-date files accounts payable records.
- Verifies monthly charges of Telephones/Telexes accounts against Hotel sales summary.
- Assists the Chief Accountant/Assistant Controller in the preparation of monthly financial statements.
- Complies with Hotel’s, Safety and Hygiene policy.
- Performs related duties and special projects as assigned.
PEOPLE:
- Attend training as per the department plan.
- Promote teamwork and quality service through daily communication and coordination with departmental colleagues
GUEST EXPERIENCE:
- Respond quickly to guest requests in a friendly manner. Follow up to ensure guest satisfaction.
RESPONSIBLE BUSINESS:
- Maintain acceptable accounting practices as required by company policy and procedures.
- Follow financial control procedures and systems; maintain records for internal and external audits; ensure compliance with government regulations and contractual agreements.
ACCOUNTABILITY
This is an accounting job in a large full-service, luxury, or resort hotel. Typically supervises clerical accounting employees in a full range of functions such as Accounts Payable, Accounts Receivable, Credit/Collections, Purchasing, Audit, Payroll, and/or Accounting Operations.
