Account Receivable

Job Summary:

We are looking for a detail-oriented and organized Accounts Receivable to join our finance team. The Accounts Receivable will be responsible for managing and processing incoming payments, tracking outstanding customer accounts, and ensuring that all payments are accurately recorded. This position plays a key role in maintaining cash flow, reducing outstanding receivables, and supporting the company's financial health. The ideal candidate will have a solid understanding of accounting principles, strong attention to detail, and excellent communication skills.

Key Responsibilities:

1. Manage Customer Accounts:

   
   
   
   • Maintain and update customer accounts, ensuring accurate billing and payment records.
   • Monitor and track overdue accounts, sending payment reminders and follow-ups as needed.
   • Ensure that all credit and payment terms are accurately applied to customer accounts.

2. Invoice Preparation and Distribution:

   
   
   
   • Generate and send customer invoices based on the sales orders or contracts.
   • Verify accuracy of invoices, ensuring that they are in line with agreed-upon terms, pricing, and product/service details.
   • Communicate with customers regarding discrepancies in invoices and work to resolve issues.

3. Process Incoming Payments:

   
   
   
   • Record and apply payments received from customers via various payment methods (e.g., checks, wire transfers, credit card payments, etc.).
   • Ensure that all payments are correctly applied to customer accounts and that balances are updated in a timely manner.
   • Reconcile payment receipts against bank deposits and accounting records.

4. Collections and Follow-up:

   
   
   
   • Proactively contact customers regarding overdue payments and initiate collection procedures, if necessary.
   • Work with customers to establish payment plans or resolve disputes related to outstanding balances.
   • Escalate unresolved accounts to management or external collection agencies as needed.

5. Maintain Accurate Records:

   
   
   
   • Keep detailed records of payment transactions and account activity.
   • Ensure that all accounts receivable records are up-to-date, accurate, and compliant with company policies.
   • Assist in the preparation of accounts receivable aging reports for management review.

6. Reconcile Accounts:

   
   
   
   • Perform regular reconciliations of customer accounts to ensure accuracy and resolve any discrepancies.
   • Assist in preparing month-end and year-end reports related to accounts receivable.
   • Ensure that any adjustments (e.g., credits, write-offs) are properly documented and applied to accounts.

7. Cash Application:

   
   
   
   • Apply cash receipts to customer accounts promptly and accurately.
   • Investigate and resolve discrepancies between payments received and the customer balance.

8. Assist with Financial Reporting:

   
   
   
   • Help prepare periodic reports on accounts receivable performance, including aging reports and cash flow projections.
   • Provide support for audits and assist in responding to questions related to accounts receivable data.

9. Customer Service:

   
   
   
   • Provide excellent customer service by responding to client inquiries regarding invoices, payments, and account status.
   • Work with other departments to resolve customer issues in a timely and professional manner.

10. General Administrative Support:

    
    
    
    • Support the finance team with other ad-hoc tasks as needed, such as filing, scanning, and preparing documentation.
    • Assist in any special accounting or financial projects as required.

Required Qualifications:

• Education: Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience).
• Experience: Previous experience in accounts receivable or a similar role is preferred.
• Technical Skills:
  • Proficiency with Microsoft Excel (basic to intermediate level).
  • Experience with accounting software (e.g., QuickBooks, SAP, Oracle) is a plus.
• Knowledge: Basic understanding of accounting principles and practices.
• Attention to Detail: Ability to handle sensitive financial information with accuracy and attention to detail.
• Communication Skills: Strong verbal and written communication skills, especially when interacting with customers.
• Organizational Skills: Strong time management skills, with the ability to handle multiple tasks and deadlines.
• Problem-Solving: Ability to identify and resolve billing issues and discrepancies.

Preferred Qualifications:

• Experience with accounts receivable or collections in a corporate environment.
• Familiarity with credit and collections procedures.
• Knowledge of basic tax regulations related to accounts receivable.

Salary and Benefits:

• Competitive salary based on experience.

Why Join Us?

This is an excellent opportunity for an accounts receivable professional to contribute to the financial success of a growing company. You will work in a supportive environment with opportunities for career growth. If you are detail-oriented, organized, and enjoy working with customers, we would love to have you on our team.

How to Apply:

Please submit your resume and a cover letter explaining your experience and why you would be a great fit for this position.

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