Wedding Executive

Job Summary

At Raffles & Fairmont Doha, we create unforgettable luxury experiences, and weddings are at the heart of our bespoke celebrations. As a Wedding Executive, you will be the dedicated expert responsible for coordinating and executing exceptional wedding experiences. Your role will be to engage with clients, understand their vision, and ensure seamless execution with the highest level of luxury service, reflecting the renowned elegance of Raffles & Fairmont.

Key Responsibilities

Client Engagement & Sales

• Serve as the main point of contact for wedding inquiries, consultations, and site visits.
• Build strong relationships with prospective couples, understanding their unique needs and translating them into tailored wedding experiences.
• Present and upsell wedding packages, venues, and additional services to maximize revenue.
• Collaborate with the Sales & Events team to develop strategies that attract luxury wedding clientele.

Event Planning & Execution

• Work closely with clients from initial inquiry to post-event follow-up, ensuring seamless planning and coordination.
• Liaise with internal teams (culinary, banquet, AV, housekeeping, etc.) to ensure flawless execution of wedding events.
• Prepare and review event orders, floor plans, and timelines, ensuring accuracy and alignment with the couple’s vision.
• Oversee wedding day operations, providing hands-on support and ensuring all details meet the highest luxury standards.

Collaboration & Vendor Coordination

• Build and maintain relationships with high-end wedding vendors, including florists, decorators, photographers, and entertainment providers.
• Negotiate and manage external partnerships to enhance wedding offerings while maintaining brand standards.
• Stay updated on wedding industry trends and luxury event innovations to elevate the guest experience.

Administration & Reporting

• Maintain accurate records of bookings, contracts, and financial details within the hotel’s event management system.
• Provide regular reports on wedding sales, client feedback, and market trends to leadership.
• Ensure all contracts and agreements comply with hotel policies and brand guidelines.

Qualifications & Experience

• Previous experience in wedding planning, luxury events, or catering sales, preferably in a five-star hotel or luxury venue.
• Strong knowledge of wedding trends, cultural traditions, and high-end event execution.
• Excellent communication and negotiation skills, with a guest-centric approach.
• Highly organized, detail-oriented, and able to manage multiple events simultaneously.
• Proficiency in event management software and Microsoft Office Suite.
• Fluency in English is required; Arabic or other languages is a plus.