Temporary Administrative Coordinator (Outsourced)

Contract Duration: 6 monthsSponsorship requirement: Under family/spouse/husband's residence (QID)Position SummaryThe position provides administrative support and coordinates all activities in the assigned division.Job ResponsibilitiesUndertakes divisional leave administration within the e-Time system and maintains staff schedules, calendars, and yearly planner for the designated areas.Initiates and tracks purchase requisitions and manages the division’s P-card ensuring the availability of adequate materials and supplies.Serves as a liaison with internal and external stakeholders for tracking and logging invoices, payments, and other ongoing requests until closure.Prepares, updates, and maintains documentation, reports, databases, and presentations in electronic and hard copy format related to the division.Actively participates in projects, tracking progress and assists with planning and organizing special eventsand programs.Screens, sorts, logs, and drafts memos, notifications and other communications related to the division.Coordinates the travel logistics, conference registrations etc. and assists with compiling the reimbursements forms for the designated unit leadership and staff.Updates and maintains divisional policies and procedures, disseminating information as advised.Schedules meetings, prepares agendas, records, and transcribes the minutes of the meetings taking appropriate action as required.Provides onboarding support for new hires, including initiating SPRF forms, user relocation, and space modifications. Also responsible for maintaining space allocation data for the division.Tracks inventory and stationery and manages goods for the unit which may include receiving of goods, logging, handover and updating information where required as applicable.Perform other duties as assigned.