Execute Call off Agreement plan or Interim procurement plan as required or suggested by SC planner.
Coordinate with Contracts and Procurement team for the execution of procurement plans and submit all relevant documents like Cover
Letter/Memo/Scope of Work/Compliance Sheet/Clarifications/Tender
Evaluation Check lists etc.
Thorough knowledge on governmental By-Laws, accordingly, set up a fair and unbiased tendering process; develop systems, tools, scorecards, and processes to evaluate bids.
Liaise with Technical Evaluation Committee members and provide input to the technical team with regards to tenderer's compliance with tender requirements and comments on irregularities, omissions, clarifications, and qualifications.
Thorough understanding of “Unit of Measurement” or UOM conversion to perform the technical / commercial evaluations.
Coordinate with Subject Matter Experts/Operations team for the Clinical
Evaluation of items and update the final report with evaluation findings.
Prepare the final evaluation report based on tender evaluation criteria for the approval of committee members with proper justification.
Liaise with Commercial Evaluation Committee members and prepare evaluation report in lieu of the actual budget.
Formulate summary reports and other confidential documents for the management approval and perform vendor scoring in Oracle Sourcing module.
Perform scoring of suppliers based on the technical and commercial evaluation finding in Oracle.
Follow-up with Contracts and Procurement department for issuance of POs/Contracts.
Support the Contracts & Procurement department in reviewing the draft contracts for all the logistics department related tenders.
Coordinate with Subject Matter Experts for any new item procurement requests from health centres.
Monitor all daily system transactions to make sure that they are in line with the agreed policies.
Responsible to prepare & maintain dashboards for non-HMC suppliers, RFQ/Tender tracking sheets to monitor the status from procurement initiation to its completion.
Ensure all the tracking tools are accurate, up to date & accessible to all team members.
Responsible to maintain procurement tracking sheets for SCM owned consumables (approximately 3000) and supplier lead time for the SCM planner.
Provide periodic reports and requested information such as consumption reports for health centres, Open PRs, Open POs etc. to operations.
Support different stakeholders for Annual stock count in PHCC stores and Central Warehouse.
Prepare the departmental KPIs on a periodic basis.
Requirements
Bachelor’s degree in business administration, logistics, finance, or any equivalent professional discipline.
Minimum 8 years of supply chain management experience, of which 4 years of similar experience in inventory, purchase, sourcing, and contract management, operational experience is required within the government sector in healthcare entities in Qatar.
The consultant is expected to have minimum of 4 years of hands-on Oracle ERP & basic knowledge of WMS.
Mandatory Microsoft Excel skills for reporting & analysing.
The incumbent should understand the end-to-end SCM business processes and be able to handle the operations daily.
