Supplier Delivery Follow up for post contracts/LPO:- tracking the delivery time, status, calculating the delays, obtain work confirmation from the respective department. A tracker for supplier follow ups to be maintained & in case of any delivery delays, the same needs to be escalated to team members for further actions.
Follow up with HMC, for PHCC orders and arrange transportation by coordinating with HMC and PHCC warehouse team.
Prepare Technical & Commercial Evaluation Sheets by reviewing Bidder’s offers for Tender & RFQ.
Maintain Database for Non HMC PR/PO Summary, Technically Accepted items etc.
Review & Update Implant team with accepted items for CWH Inspection.
Arranging samples for evaluation meetings. After evaluation returning the rejected samples to procurement department and storing Accepted samples in our stores with proper logs & identification labels.
Storeroom management within Headquarters Maintaining and updating approved vendor/brand information on database and tracking the delivery periods, product ranges, part number etc. for future reference.
Tracking RFQ and TAC bidder’s summary sheet
Allocate stock based on back-order details.
Allocate stock based on urgent request shared from store.
Collecting item images from PHCC inventory team and share to SME as per their request to support evaluation.
Raise Non-HMC PRs in Oracle as per the details given by planner.
Collecting Item SDS (Safety Data Sheet), Manuals, Instructions for Use for sharing to OHS or IPAC department.
Scan Technical, Commercial, Delivery notes, Clinical trial etc. and maintain entire Data Records for each TAC.
Preparing Work completion certificates & submit to procurement.
Give assistance to the team in preparing the departmental KPIs on a periodic basis.
Support different stakeholders for Annual stock count in PHCC stores and Central Warehouse.
Requirements
Bachelor’s degree in business administration, logistics, finance, or similar discipline.
Minimum 8 years of supply chain management experience, of which 4 years of similar experience in Store coordination, Inventory Management, Database management, Evaluation Samples Management, handling NCRs etc. is required within the government sector in healthcare entities in Qatar.
The consultant is expected to have minimum of 4 years of hands-on experience of Oracle ERP & basic knowledge of WMS.
Mandatory Excel skills for reporting & analysing.
The incumbent should understand the end-to-end SCM business processes and be able to handle the operations daily.
Inventory/Supply Chain management.
Warehouse & Store Management Skills
Trouble Shooting, Problem Solving skills.
Communication and Organizing skills.
Presentation and Microsoft Excel skills.
Experience in Oracle Inventory module.
Mandatory English reading, writing, and communication skills.
