Senior Bid Coordinator

Job Summary

• The Senior Bid Coordinator coordinates with various departments to complete all Technical proposal Packages of RFQs and ensure documents will be prepared by different discipline of estimation engineers for procurement of permanent materials, equipment, machinery and bulk material as required by the scope of work of each bid or tender documents being prepared. Assists in the development and delivery of all bids and projects, ensuring pre-qualification questionnaires and all tender documentation are completed.

Job Responsibilities 1

• Lead the coordination of bid activities, including bid document preparation, submission scheduling, and compliance tracking.
• Ensure adherence to tendering regulations, contract requirements, and client specifications throughout the bid process.
• Collaborate with internal stakeholders, such as project managers, estimators, and legal teams, to gather necessary information and inputs for bid submissions.
• Review bid documents thoroughly to verify accuracy, completeness, and alignment with client expectations.
• Manage bid timelines and deadlines, proactively addressing any delays or issues to ensure timely submission.
• Coordinate with subcontractors and suppliers to obtain quotes, clarify technical requirements, and incorporate their inputs into bid proposals.
• Maintain bid databases, documentation, and records, ensuring accurate and up-to-date information for future reference.
• Provide support and guidance to junior bid coordinators or team members, facilitating their professional development and ensuring quality standards.
• Participate in bid strategy meetings, offering insights and recommendations to enhance competitiveness and win rates.
• Foster positive relationships with clients and stakeholders, representing the organization professionally and promoting a collaborative approach to bid submissions.