Senior Accounting Officer

From high-octane lobby socialising to events, celebrations, and business conclaves, every venue pulses to the electric Mondrian beat. With food and nightlife venues spread across eight different locations on the property, there is nothing like Mondrian Doha in the entire region.

• How your day looks like?

  
  
• Collect all Front Office and Food & Beverage cashier’s remittance envelopes (with a Security Officer) from the drop safe daily and verify them against the witness sheets.
• Ensure that all cashier remittance envelopes are completed fully and have been witnessed.
• Count cash, cheques and credit card data transmissions and verify them to the cashier’s PMS remittance report details.
• Prepare daily bank deposits of all cheques and cash, and to ensure that all cash collections are deposited intact.
• Process the bank and cheque deposits daily.
• Verify the Armoured Car Service Collector’s ID daily.
• Prepare the General Cashier Daily Receipts Sheet by entering the day's detailed cash collections and all other terms of payments received for review by the Financial Analyst.
• Prepare and order all change orders.
• Provide Front Office and Food & Beverage cashiers with required change and anticipate and plan for exchange for long weekends or holidays.  
• Reimburse Front Office cashiers for disbursements they make (due backs).
• Prepare and submit such foreign exchange control reports as may be required by local exchange agencies.
• Monitor that the foreign exchange rates are updated by the Front Office in the PMS on a daily basis.
• Disburse Petty Cash requests that have been approved by the Regional Controllers.
• Ensure that the hotel’s Petty Cash procedures are maintained throughout the hotel and are not abused.
• Prepare the reimbursement separately and weekly for the Front Office and General Cashier’s Petty Cash.
• Count and balance their safe weekly.
• Ensure that their safe contents are orderly and balanced.
• Perform surprise cash float counts.
• Ensure all floats are counted either on the last and/or first day of the month and provide the Accountant with a summary of all floats and a copy of the count sheets.
• Regularly review the Cheque register log held by Security.
• Keep records of all float counts, cheques received, bankings deposited, and daily receipts sheets posted in tidy format.
• Hold agency staff locker cash deposits and reconcile them monthly with the assistance of the Housekeeping Manager.
• Maintain a daily log of all cashier banking errors.
• Ensure that all paid-outs without two signatures are reported to the Financial Analyst.
• Generate and follow up on a daily basis a list of all overages and shortages and distribute it to the appropriate Department Manager and Financial Analyst.
• Provide the Financial Analyst with a monthly summary of all overage and shortages.
• Assist in the preparation of any ad-hoc analysis or reports as requested by the Corporate Office or the Senior Finance Management.
• Preparation and completion of timesheets, rotas, and holiday schedules, in line with business needs, as and when required
• Preparation and completion of Purchase Orders (Fourth Hospitality) as and when required
• Undertake and complete any special projects, tasks or other reasonable request by your department head and/or Hotel Management.
• To know and observe the credit policies and to assist in establishing and compiling clear and well-defined credit procedures for all positions in a formal Credit Manual.
• Process all Applications for new Credit Accounts and provide feedback to the requestor and client within 7 days.
• To investigate customer's creditworthiness by researching through various available sources (e.g. banks, trade and credit associations etc.) and to recommend credit approval or disapproval to management.
• To report unfavorable information, that may affect customer’s credit standing so as to allow timely action.
• To regularly distribute listings of all Accounts Receivable Active and Blacklisted accounts.
• To set and continuously review credit limits for Accounts Receivable accounts.
• To review with Income Audit guests checked out, open paymaster accounts and advance deposit ledger.
• To maintain a complete alphabetical credit file for each account containing all documentation related to the credit research.
• To manage, reconcile and follow up on all credit card queries/disputes.
• To collect any outstanding debts on behalf of affiliated hotels.
• To follow up on collection of; Returned cheques;  Credit card chargebacks;  Walk out accounts;  Late charges;  Guaranteed no-shows;  Cancellations; Others as required.
• To review on a daily basis all Accounts Receivable charges and credits (cheques, BAC’s, and credit cards) to ensure accuracy.
• To report on all accounts receivable barter activity.
• To liaise and arrange collection by debt collection agencies when required.
• To maintain ongoing detailed documentation, using Daylight, of all collection efforts by account for future analysis of a customer’s credit worthiness and to serve as support in the event of bad debt write-off.
• To check the accuracy of proposed invoices and to finalise them.
• To verify the accuracy of balances of Accounts Receivable accounts.
• To ensure correct allocation of receipts to outstanding invoices.
• To contact all Accounts Receivable clients by telephone within 15 days (maximum) of invoices being mailed.
• To send invoices/folios promptly and follow up collection letters on a timely basis.
• To prepare and post charges and adjustments accurately in accordance with the regional credit policy relating to accounts receivable and direct credit card adjustments, when required.
• To prepare and maintain the relevant forms for approval for all Bad Debt write offs.

• High school diploma or equivalent; Associate degree in accounting or related field preferred
• Proven experience as an accounting clerk or similar role
• Proficiency in accounting software and Microsoft Excel and Office
• Strong attention to detail and accuracy in data entry
• Excellent organizational and time management skills
• Basic understanding of accounting principles and financial processes