Secretary

Administrative Support:

• Manage and maintain the CEO's calendar, including scheduling and coordinating meetings, appointments, and travel arrangements.
  
• Prepare and edit correspondence, communications, presentations, and other documents.
  
• Handle incoming and outgoing correspondence, including emails, memos, letters, and packages.
  
• Organize and maintain files, records, and reports.
  

Meeting Coordination:

• Prepare agendas, documents, and presentations for meetings.
  
• Attend meetings and take minutes as needed; distribute minutes to relevant parties.
  
• Ensure follow-up on action items from meetings.
  

Communication Management:

• Serve as the first point of contact for the CEO, screening calls, emails, and visitors.
  
• Liaise with internal staff at all levels and external contacts, such as board members, clients, and vendors.
  

Travel Coordination:

• Arrange travel plans, itineraries, and accommodation for the CEO.
  
• Prepare travel expense reports and handle reimbursement processes.
  

Project Assistance:

• Assist the CEO with research, data analysis, and preparation of reports as needed.
  
• Manage special projects as directed by the CEO.
  

Office Management:

• Ensure the CEO's office is organized and equipped with necessary supplies.
  
• Handle confidential information with discretion and maintain a high level of integrity.
  

Event Planning:

• Coordinate and organize company events, executive meetings, and functions as required.
  
• Handle logistics, such as venue booking, catering, and guest invitations.
  

Other Duties:

• Perform additional administrative duties as assigned by the CEO.
  
• Assist with personal tasks and errands as needed.
  

• Strong organizational and time management skills.
  
• Excellent verbal and written communication skills.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  
• Ability to handle sensitive information with discretion.
  
• Strong problem-solving skills and attention to detail.
  
• Ability to work independently and as part of a team.