Project Coordinator

About the role

The Project Coordinator works with various members of the project team and the client to develop a time line, create schedules, and oversee progress to make sure goals are met on time. He/She utilizes spreadsheets to track budgets, dates, and other information

Key Accountabilities include, but are not limited to:

·Coordinate work permits, invoices, logistics, and documentation for suppliers and contractors on each project.

·Manage small scale projects such as promotional areas and soft-personalization.

·Supervise current projects and coordinate with all team members to keep the workflow on track.

·Coordinate project-related paperwork by ensuring all necessary materials are current, properly filed and stored. Direct project correspondences by preparing and reviewing project proposals, memos, meeting minutes and emails.

·Adhere to the budget by monitoring expenses and implementing cost-saving measures.

·Support the project team through the effective coordination between all entities involved in the project portfolio.

·Liaise with internal and external stakeholders to ensure that the activities, resources and information necessary for successful progression of projects are captured and reported as required.

·Review project documents, drawing submissions and communicate required changes or other comments of note.

·Develop and track project schedules to monitor milestones and alert the Project Manager and respective stakeholders of any deviation from expected delivery.

·Ensure timely shipping, clearance and delivery of joinery/equipment so as to avoid demurrage charges and minimise loss.

·Reconcile invoices and payments, record it to ensure timely and accurate management in conjunction with Project Manager and Finance.

·Attend/represent the project management team at contractor/brand meetings, capturing key information and / or minutes as required.

·Build and maintain positive relationships with contractors, clients, stakeholders, providing timely information and problem resolution.

·Coordinate key activities such as stocks delivery, and merchandising arrangement with operations prior to the shop opening.

·Perform other department duties related to his/her position as directed by the Head of the Department.

Be part of an extraordinary story
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge.

Join us as we dare to achieve what’s never been done before.

About you

The successful candidate will have the following qualifications:

·High School Qualification / Vocational Qualification /Diploma or Equivalent (Type of Diploma Based on Role) with Minimum 3 years of job-related experience

·Bachelor's Degree or Equivalent with Minimum 2 years of job-related experience

Job-specific skills & experience:

·Experience in project documentation and coordination

·Experience in Retail & F&B Shop fit-outs project management

·Experienced in project documentation and coordination

·Hands-on / On-site experience

·Documentation management and ability to use project management tools

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before. So whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination.

Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.

Application Guidelines

·Employees must submit applications through internal vacancies portal (via GEMS) only.

·Please see below for all eligibility and requirements for internal applications and please note that any applications not meeting the criteria will not be processed.

·All internal candidates can only have three active applications at any point in time.

·All internal candidates must have completed a minimum 10 months in their current role in order to apply for a new role

·All internal candidates with an active final warning letter will be automatically disqualified from the recruitment process

·If you are a Deck Crew (Qatar Airways & Qatar Executive) candidate, you would require a NOC to apply for this role