OFFICE MANAGER / HUMANITARIAN AFFAIRS

• Job Location: the vacancies are located in Asia, Africa and Balkans
• Number of vacancies: 7

About Qatar Charity

Qatar Charity is one of the leading non-profit organizations in the Arabian countries and the world. It was established in 1992 for the purpose of developing Qatari communities and the surrounding destitute communities regardless of their race, gender and cultural differences. Qatar charity is active in several sectors significantly in sustainable development, fighting against poverty, and relief for the emergency afflicted situations enabling people to survive, recover and rebuild their lives while also empowering them to become self-sufficient through practical knowledge, focused expertise and innovative solutions. We believe in fundamental dignity of everyone and work with all people regardless of their faith, race, gender or political beliefs.

Summary:

The Office Manager is the administrative and legal representative of the organization in the country. They are responsible for implementing the policies and procedures followed by the organization. The Office Manager works to achieve the developmental and humanitarian goals of the organization by optimally utilizing available resources and collaborating with donors and stakeholders. Additionally, they lead comprehensive management processes while simultaneously developing programs and projects and ensuring financial management.

Key roles and responsibilities:

• Administrative and legal representation in the country.
• Serve as the point of contact with Heads of departments at the headquarter and office managers in other countries.
• Implement organization policies and strategies and translate them into practical action plans in the country.
• Oversee all administrative, financial, technical, and legal matters related to the office and all its branches.
• Supervise the team, evaluate employee performance, and approve budget requests, expenditures, recruitment, and termination of services.
• Provide general oversight of programs and projects and ensure full compliance with administrative, financial, and technical procedures.
• Prepare the annual administrative plan.
• Supervise and approve the annual budget for the field office.
• Approve and follow up on interim and final technical reports for approved plans.
• Approve monthly and annual reports according to the specified schedule.
• Communicate, coordinate, and collaborate with various government and non-governmental entities, international organizations, and civil society organizations in the country to serve the interests of the organization, in line with the policies and regulations followed at the headquarters.
• Conduct contracts with contractors, suppliers, and others according to the conditions, controls, and organizational procedures followed at the headquarters.
• Ensure safety and security conditions are met in the office to protect employees and visitors, and to safeguard organization assets.
• Follow proper legal procedures to resolve disputes and disagreements that may arise between the office and other parties, ensuring the rights of the organization and in accordance with the headquarters' directives.
• Prepare the office's annual reports.
• Work on forming committees for joint coordination.
• Manage relationships with donors, executive partners, and all stakeholders