Job Description
The Office Boy is responsible for performing various support tasks to maintain the office's day-to-day operations. They are tasked with ensuring cleanliness, organizing materials, and supporting staff with administrative or operational needs.
RequirementsKey Responsibilities:
Office Cleaning and Maintenance:
- Ensure the office premises are clean and well-organized, including dusting, sweeping, mopping, and taking care of waste disposal.
- Maintain cleanliness in common areas like the kitchen, bathrooms, and conference rooms.
Errands and Delivery:
- Run errands such as delivering documents, messages, or office supplies to various departments or external locations.
- Assist with mailing and courier services, ensuring timely delivery and collection.
Support for Office Staff:
- Provide support to office staff with tasks like photocopying, printing, and organizing files or documents.
- Help in organizing meetings and arranging refreshments for visitors or staff.
Managing Office Supplies:
- Monitor and replenish office supplies (stationery, printer paper, etc.).
- Inform the office manager or relevant personnel when the stock is low.
Setting Up for Meetings:
- Prepare meeting rooms, ensuring that chairs, tables, and presentation equipment are ready.
- Set up refreshments for meetings when required.
Assisting with Administrative Tasks:
- Assist with filing, sorting, and organizing documents and records.
- Help in other clerical tasks as directed by the office manager or other senior staff.
Handling Refreshments:
- Serve tea, coffee, or other refreshments to employees or visitors.
- Ensure that the kitchen area is always stocked with necessary items.
Skills and Qualifications:- High school diploma or equivalent (basic education is often sufficient).
- Good organizational and time-management skills.
- Ability to handle basic office equipment (e.g., photocopier, fax machine).
- Strong communication skills and a friendly attitude.
- Ability to follow instructions and complete tasks efficiently.
- Basic knowledge of cleanliness and hygiene practices.
- A good work ethic and a willingness to learn.
Key Attributes:- Friendly, polite, and respectful toward staff and visitors.
- Responsible and reliable.
- Able to work independently or as part of a team.
- Attention to detail.
Work Environment:- Office-based role, typically during regular business hours.
- May involve occasional outdoor tasks (e.g., running errands or deliveries).
This job can be a good starting point for someone interested in entering the office administrative field and can lead to opportunities for growth in more advanced office roles.
