Prepare comprehensive tender documentation ensuring compliance with regulatory and organizational standards.
Coordinate with the Contracts and Procurement team to execute procurement plans, including submission of relevant documents.
Monitor the procurement process and follow up for the timely issuance of Purchase Orders (POs) and contracts.
Manage and coordinate the logistics of transportation, storage, and delivery of goods, ensuring adherence to timelines and compliance with health standards.
Distribute supplies to health centres based on their logistical needs and monitor deliveries to ensure they meet contract terms.
Follow up with Warehouse team and suppliers for inbound orders for Furniture’s & domestics items.
Act as the primary interface with vendors for all procurement-related issues, including invoice submissions and follow-ups.
Manage and co-ordinate logistics including arranging transport, storage, delivery with suppliers to ensure adherence to agreed timelines and destinations.
Distribute stocks to health centres based on their logistical requirements, ensuring that necessary supplies are delivered promptly and aligned with health centre needs.
Monitor stock items, analyse usage trends, and place timely orders to maintain optimal inventory levels, preventing shortages or excess stock
Conduct site visits to health centres to verify and assess furniture and equipment requests, ensuring requirements align with facility needs and organizational protocols before approval.
The ability to notice discrepancies, damages, or issues with assets.
Familiarity with the furniture catalogue, including specifications, materials, dimensions, confidently explain the options available.
Proficiency in documenting the condition of assets accurately and comprehensively, using both written and digital tools.
The ability to analyze data regarding asset conditions and make informed decisions or recommendations based on inspection findings.
Keeping track of assets, inspection schedules, and reporting needs to maintain an effective verification process.
Prepare detailed inspection reports for furniture requests, documenting findings and recommendations to facilitate informed decision-making regarding approvals.
Provide proper information & explain the furniture catalogue to end users and to support to creation of purchase request in system.
Reviewing purchase orders and shipping documents to ensure accuracy.
Raise Purchase Requisition in Oracle ERP System against Call off agreement according to the current inventory.
Follow-up with Contracts and Procurement department for issuance of POs/Contracts.
Support stakeholders in conducting annual stock counts and inventory assessments within warehouses and health centres, addressing discrepancies as necessary.
Requirements
Bachelor’s degree in business administration, logistics, finance, or any equivalent professional discipline.
Minimum 7 years of Logistics experience, of which 5 years of similar experience in Logistics Management including inventory, purchase, sourcing, and contract management is required within the government sector in healthcare entities in Qatar.
Proficiency in ERP software and other logistics management tools.
With GCC Experience
With Valid Qatar Driving License
Inventory/Logistics Management.
Asset Verification & Inspection skills.
Microsoft Presentation and Excel skills.
Ability to under pressure and handle multiple tasks simultaneously.
Experience in Oracle Inventory and Sourcing module.
Hands-on experience on WMS system.
Mandatory English reading and communication skill.
