Lead Facilities Officer - Space Management
Qatar Airways Location Doha, Qatar Category Corporate & Commercial Job Id 214336
Closing Date: 25-11-2024
We are currently recruiting for Lead Facilities Officer – Space Management, for Corporate Services. Liaise with stakeholders to establish and maintain a detailed analysis (project plan) of their space requirements and works with divisional and/or section heads to prepare staff, users and business processes for corporate physical relocation. Identify possible enhancements to existing space management systems, and work alongside IT teams for implementation. Gather office space requirements through coordination with stakeholders and Facility Management Projects team (FMP) for further analysis and fulfilment of such requirements. Analyse data related to office space utilization in conjunction with the current spaces/resources availability to allocate different types of commercial spaces effectively. Investigate the impacts and opportunities in business areas brought on by upcoming changes, challenges current ways of working and identifies improvements of the ways in which existing spaces and process can best operate in the new environment and develops the space allocation plans with input and buy-in from affected stakeholders. Prepare, monitor, and track project plans for office relocations or any other project works/fit outs related to commercial spaces in coordination with concerned stakeholders including user department and FMP team. Prepare stacking plans for existing and upcoming commercial buildings and understands departments adjacencies and interdependencies. Ensure integration of planned and as-built furniture layouts, space allocations and associated details into Building Information Management (BIM) databases. Ensure compliance with standards and guidelines for the effective utilization of space and furniture, and provides substantive advice to the line Manager, considering industry and organizational best practice, on the implementation of open workspace strategies. Review all floor plans/configurations and performs physical audits along with concerned stakeholders to ensure compliance with plans, guidelines, and industry best practices. Foresees risks and allows for contingencies when planning with an ability to negotiate and problem solve with multiple teams. Maintain accurate and updated records in the commercial spaces database. Develop and maintains dashboards and reports using tools like Power BI, Excel, PowerPoint, Visio, etc.) Support users/stakeholders and provide guidance on the use of systems related to commercial spaces (Meeting rooms, classrooms, desks, etc.), identifies possible enhancements to existing space management systems, and work alongside IT teams for implementation. Perform other department duties related to his/her position as directed by the Head of the Department Ensure that in performance of the role, all uses, disclosures and requests of any information (in any form) are done in accordance with data protection principles adopted by the QR Group and are limited to what is reasonably required to accomplish the intended business purposes of the use, disclosure or request. Comply with all relevant company policies and procedures regarding the use, processing, disclosure and security of any information (in any form) and ensure that all staff under my direct supervision are aware of and comply. Consult the Group’s Data Protection Officer in matters related to data protection and privacy as appropriate. Ensure the confidentiality, security and protection of all information handled in the course of duties is maintained at all times from unauthorized access, use, disclosure, disruption, deletion/destruction, corruption, modification, inspection or recording. A minimum of five years of progressively responsible experience in project management, architecture, or office space planning for a large multi-use building complex is required. Familiarity with space management software for space planning and layout optimization. Courses or certifications in space planning, workplace strategy, and interior design.
Job Specific Skills: Well versed in tools related Data Analytics, such Power BI, and Tableau. Strong Command of English language Strong communication skills are crucial for interacting with stakeholders. Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication. Should be able to identify priority activities and assignments. Ability to work under pressure; should remain calm during stressful situations Managerial skills - Ability to delegate work, set clear direction and manage workflow. Strong mentoring and coaching skills. Ability to train and develop subordinate's skills. Ability to foster teamwork among team members If you have the right experience and qualification for this role, please submit your application online attaching your most updated CV.
