Events Coordinator

Founded in 1881, HEC Paris is one of Europe's leading business schools. HEC Paris’s goal is to make a positive impact on business and society via its ‘Think, Teach, Act’ tripartite approach, contributing to a more inclusive, sustainable, and prosperous world. With 160 research professors from across the world generating and imparting unique knowledge to over 4,500 students from 135 countries, the HEC Paris campus is a fully-fledged laboratory devoted to innovation and exchange that is open to the diversity of the world and the challenges it faces.

In 2010, HEC Paris joined Qatar Foundation to bring world-class management education programs and research to Doha and the region. Through its offering of degree, non-degree, and corporate programs, HEC Paris in Qatar contributes to corporate competitiveness in the global economy, fully aligned with Qatar National Vision 2030 and supporting the transformation of Qatar into a sustainable, competitive, and knowledge-based economy. In addition to offering degree programs, the school partners with corporate clients in Qatar and the region to design and deliver customized executive programs addressing current business and organizational challenges. 

HEC Paris in Qatar is an exceptional workplace, located in state-of-the-art premises in downtown Msheireb, at the heart of Doha. Joining HEC Paris in Qatar is a unique opportunity to be part of a close-knit community of talented individuals united around five core values: Curiosity, Excellence, Diversity, Responsibility and Entrepreneurial Spirit.

http://www.qatar.exed.hec.edu/

Full-time position reporting to the Head of Events 

The Events Coordinator supports the full lifecycle of event management – from planning and execution to post-event follow-up – to create engaging experiences that elevate the institution's visibility and impact within the local stakeholders' community.

Key Responsibilities 

• Participate in shaping the event strategy by suggesting creative events and programs that drive engagement;
• Contribute to developing and maintaining an annual calendar of events, ensuring timely organization and communication;
• Plan and execute events across formats (live, virtual, hybrid), ensuring they stay within financial and time constraints while maintaining quality;
• Prepare detailed event briefs and post-event reports to document outcomes and performance insights;
• Coordinate logistics, including venue booking, speaker arrangements, scheduling, creating event materials (invitations, promotional items), performing rehearsals and final checks;
• Generate and update mailing lists, ensuring records are accurate before and after events;
• Liaise with external partners, vendors, and clients, to ensure smooth collaboration and event execution;
• Maintain compliance with health, safety, and professional standards for events management;
• Oversee event operations, promptly addressing any issues;
• Analyze post-event results, gather feedback, and recommend improvements for future events;
• Coordinate communication around events, ensuring visibility within the local community and stakeholders;
• Research, negotiate, and manage relationships with suppliers to ensure the best combination of quality and cost;
• Contribute to budget planning and ensure cost-effective use of resources in event delivery.

• Bachelor’s degree in Business, Marketing/Communications, or related field
• 5+ years of work experience, preferably in events or project management
• Advanced level in MS Pack Office (Word, PowerPoint, Excel)
• Proficient in database management and strong analytical skills
• Experience with CRM systems, ideally Salesforce
• Expert proficiency in virtual events platforms, ideally ZOOM
• Knowledge of Canva and/or Adobe Photoshop is appreciated
• Strong organizational, project planning and time management skills, capable of handling multiple tasks and projects simultaneously, while prioritizing stakeholder needs
• Excellent interpersonal and intercultural skills, together with the ability to work collaboratively and effectively across teams and departments, and engage with diverse stakeholders, including executives
• Strong initiative and proactive attitude, with a focus on delivering high-quality results
• A keen eye for detail and brand alignment
• Proven problem-solving capacity, with the ability to anticipate challenges, proactively identify potential issues and develop effective solutions
• Demonstrated ability to handle confidential information with discretion and professionalism
• Ability to work extended hours during peak periods and effectively manage pressure
• Excellent verbal and written communication skills in English. French and/or Arabic are strong advantages.
• Prior experience in Qatar or GCC preferred 

Prerequisite 

Applicants must be currently based in Qatar and hold a valid Qatar ID to be considered for this role.

Disclaimer 

This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the jobholder might differ from those outlined in this job description and other duties, as assigned, may be part of the job.

Employment Eligibility

If selected for a job at HEC Paris in Qatar, you will have to provide:

1. An original or a true copy of your Police Clearance Certificate (PCC) of your country of nationality attested by the Qatar Ministry of Foreign Affairs*; and
2. A true copy of your highest Educational Certificate attested by the Qatar Ministry of Foreign Affairs**.

*Candidates born in Qatar are exempt from providing an attested PCC. **Candidates who graduated from a university in Qatar are exempt from getting their Educational Certificate attested.

Getting your personal documents attested is a lengthy process. We encourage you to get your documents attested early in the recruitment process to reduce administrative delays upon hire.