Events Assistant

Founded in 1881, HEC Paris is one of Europe's leading business schools. HEC Paris’s goal is to make a positive impact on business and society via its ‘Think, Teach, Act’ tripartite approach, contributing to a more inclusive, sustainable, and prosperous world. With 160 research professors from across the world generating and imparting unique knowledge to over 4,500 students from 135 countries, the HEC Paris campus is a fully-fledged laboratory devoted to innovation and exchange that is open to the diversity of the world and the challenges it faces.

In 2010, HEC Paris joined Qatar Foundation to bring world-class management education programs and research to Doha and the region. Through its offering of degree, non-degree, and corporate programs, HEC Paris, Doha contributes to corporate competitiveness in the global economy, fully aligned with Qatar National Vision 2030 and supporting the transformation of Qatar into a sustainable, competitive, and knowledge-based economy. In addition to offering degree programs, the school partners with corporate clients in Qatar and the region to design and deliver customized executive programs addressing current business and organizational challenges.

HEC Paris is an exceptional workplace, located in state-of-the-art premises in downtown Msheireb, at the heart of Doha. Joining HEC Paris, Doha is a unique opportunity to be part of a close-knit community of talented individuals united around five core values: Curiosity, Excellence, Diversity, Responsibility and Entrepreneurial Spirit.

https://www.qatar.exed.hec.edu/

The Events Assistant supports the events function as a key component of community engagement. Duties include assisting in the planning, organization, and execution of events, from preparation to delivery and follow-up, with the goal of strengthening relationships between HEC Paris, Doha, and the local stakeholder community.

• Support the execution of the event strategy by assisting in the planning and coordination of engagement activities
• Assist in organizing and delivering events of various formats (live, virtual, hybrid)
• Assist in maintaining and updating an annual events calendar
• Produce event briefs and post-event reports
• Provide logistical support, including venue bookings, speaker coordination, scheduling, and preparation of event materials (invitations, promotional items, etc.)
• Participate in generating mailing lists and updating records pre- and post-event.
• Liaise with external event partners, vendors, and clients as needed
• Support compliance with professional event management standards, including health and safety protocols
• Monitor event proceedings and assist in resolving any on-site issues
• Contribute to post-event analysis and feedback collection to improve future events
• Help coordinate event communications and enhance visibility within the local stakeholder community
• Support budget tracking and cost-effective event planning

• Bachelor’s degree in Communications, Marketing, Business, or a related field preferred
• 2+ years’ work experience, ideally in education, culture, or wider charitable sectors
• Relevant experience in event assistance or coordination preferred
• Strong organizational and planning skills, with excellent time management and the ability to multitask.
• Excellent interpersonal and intercultural skills, together with the ability to work collaboratively and courteously with varied stakeholders, including executives 
• Ability to manage wider processes outside of direct line management responsibility through relationship-building and influence
• Ability to anticipate problems and generate solutions quickly
• Ability to work under pressure in a busy environment
• Ability to attend events and possibly work non-traditional hours such as late evenings and some weekends 
• Ability to coordinate with multiple external suppliers
• Experience working with Salesforce, MS Dynamics, or similar CRM
• Excellent verbal and written communication skills in English and Arabic; proficiency in French is a strong advantage
• Prior experience in Qatar and/or GCC preferred  

Disclaimer

This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the jobholder might differ from those outlined in this job description and other duties, as assigned, may be part of the job.

Employment Eligibility

Important: Eligible candidates must have current resident status in Qatar. International applications will not be considered for this role. 

If selected for a job at HEC Paris, Doha, you will have to provide:

1. An original or a true copy of your Police Clearance Certificate (PCC) of your country of nationality attested by the Qatar Ministry of Foreign Affairs*; and
2. A true copy of your highest Educational Certificate attested by the Qatar Ministry of Foreign Affairs**.

*Candidates born in Qatar are exempt from providing an attested PCC. **Candidates who graduated from a university in Qatar are exempt from getting their Educational Certificate attested.

Getting your personal documents attested is a lengthy process. We encourage you to get your documents attested early in the recruitment process to reduce administrative delays upon hire.