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Contracts Administration Specialist

30+ days ago 2024/11/15
Full Time Employee
10-49 Employees · Business Consultancy Services

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Job Description

  • Draft concise, accurate documents for Management, Requesting Department(s) and Legal review.
  • Prepare and finalize the draft Contracts including EPC / Consultancy Agreements / Annual Service Contract / Frame Agreements etc. within stipulated time frame in coordination with relevant departments.
  • Follow-up with all relevant departments and Management to finalize the documents including Contracts, agreements etc. in timely manner to meet the schedule.
  • Prepare and review Requests for Purchase (RFP) and Request for Quotations (RFQ) including contract terms and conditions and participates in meetings to ensure understanding of contractual requirements.
  • Respond to Pre- and Post-tender clarifications (EPC Tender) to the Tenderers in a timely manner.
  • Ensure that the final Contract fully covered all conditions of Contract to execute the Project and according to SoW before releasing for signing.


Skills

ost Award:

  • Ensure that all contract-related matters are reviewed, prepare response letters and responded in a timely manner during the execution of the project/work.
  • Prepare and send the responses (letters / correspondence) for running Contracts in order to support the Contracts & Procurement Department, Project Manager(s), Purchase Requesting Department(s), and end users.
  • Administer the Contract execution and record / control the Project Change
  • Analyze Extension of Time (EoT) and Variation Order (VO) and recommend for Project Management Team / Requesting Department and Management review and approval.
  • Foresee Contractual and Commercial risks and initiate / advise action(s) to Project Management Team / Requesting Department and Management to prevent problems with Contracts.
  • Ensure satisfactory closure of contracts upon Project / Work completion.

Minimum Qualifications:

  • Bachelor’s degree (Engineering) in a relevant field mandatory
  • Master’s degree is preferred
  • RICS / FIDIC Certification / Project Risk Management Certification is preferred

Minimum Experience:

  • 5 - 7 years of relevant EPC experience in a similar role
  • Handled at least 3-4 major projects Contract matters (multi-tasking)
  • Handled and supported Project Management and other relevant departments at high Contract Value 
  • Working knowledge of Microsoft Office, Excel, Presentation.

 

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Management Solutions International (MSI), established in 1987, is one of the leading Human Resources and Management Consultancies, with over 30 years of Multi-industry experience. Headquartered in Virginia, USA, MSI currently has 6 Branches, working with prominent Government / Semi-Government, Multi-National Companies as well as SMEs. MSI, traditionally an Executive Recruitment Firm is a part of CFR Global Executive Search which is a growing alliance of independent Executive Search Companies having 59 Offices in 30 Countries. This gives MSI an edge with a Global database and allows them to effectively conduct Recruitment searches worldwide. Management Solutions International Overview In the latest acquisition, MSI acquired Petrolinx in 2013. Petrolinx is an Oil & Gas specialized entity with an ever increasing database of talent from various sectors, including Exploration & Drilling, Refining, Production, Petrochemical, Distribution. Petrolinx caters to the Government Clients as well and PMC and EPC Companies. Our strength lies in our Consultants’ industry specialisation who provide recruitment consultancy services to the clients in their respective sector. This focus allows our consultants to provide a better understanding of the supply of talent available for the specific role being recruited for. Also, because our consultants have prior industry knowledge they understand our clients’ businesses and can often offer unique perspectives that help clarify their needs and ensure better quality hiring decisions.

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