Job Description
Apt Resources is seeking a skilled Contract Officer to join our client's team in the Global Energy Sector in Qatar. In this role, you will be instrumental in managing contracts for energy projects, ensuring that all agreements align with organizational objectives, legal requirements, and industry regulations. Your expertise will play a key role in optimizing contract performance, minimizing risks, and nurturing strong relationships with stakeholders.
You will be responsible for developing and implementing contract management strategies that align with procurement objectives, overseeing the entire contract lifecycle, ensuring compliance, and managing all phases of contract preparation, negotiation, and execution, including drafting and issuing RFPs. Additionally, you will monitor and assess contract effectiveness and supplier performance through regular evaluations, ensuring that all contractual obligations are met. Based on these assessments, you will make decisions regarding vendor relationships, renewals, renegotiations, or terminations.
Responsibilities
- Develop contract management plans to anticipate lifecycle needs and compliance requirements, ensuring alignment with procurement objectives.
- Establish procedures for contract management during the negotiation phase to ensure readiness for effective implementation and monitoring post-contract signature.
- Create and maintain a schedule for periodic contract reviews to evaluate the efficiency and effectiveness of contracts, identifying potential areas for improvement.
- Execute the preparation and evaluation of RFPs, ensuring that proposals are assessed fairly and transparently against established criteria.
- Negotiate payment terms, delivery schedules, and contract conditions with selected suppliers, drafting final contracts in collaboration with relevant departments, such as legal or general counsel.
- Handle the vetting process for potential suppliers to ensure they meet the selection criteria effectively.
- Review contract performance against deliverables and milestones to ensure suppliers are meeting contractual obligations.
- Conduct periodic reviews of contracts to assess their efficiency and effectiveness, with a focus on continuous improvement.
- Evaluate vendor performance according to predefined standards and criteria, making decisions on vendor relationship management, including updates to the approved vendor list.
- Decide on contract renewals, renegotiations, or terminations based on vendor performance evaluations and alignment with overall strategy.
- Monitor the financial performance of a given area of activity against budgets, ensuring all activities are carried out in line with approved guidelines.
- Promptly report any variances to management and take corrective actions as required.
- Provide input and implement policies, systems, and procedures for the assigned team to ensure all relevant procedural and legislative requirements are met while delivering quality, cost-effective services.
- Participate in identifying opportunities for continuous improvement and sustainability of systems, processes, and practices, considering global standards, productivity enhancement, and cost reduction.
- Prepare sectional statements and reports in a timely and accurate manner to meet organizational and departmental requirements, policies, and quality standards.
