Contract Manager

Responsibilities:

• Contract Management & Administration:
  
  • Administer and interpret the existing contract: Ensure that all contract terms are clearly understood and followed by all parties, focusing on compliance with stipulated conditions.
    
  • Manage contract ambiguities: Collaborate with the project team to interpret and resolve any ambiguities within the contract. Ensure that the project scope is clearly defined and aligned with the contract's terms, maintaining consistency and adherence to project objectives.
    
  • Ensure contractual compliance: Monitor project activities to ensure they comply with the stipulated terms and conditions, protecting the company’s interests throughout the project lifecycle.
    
• Claims Preparation & Management:
  
  • Identify and prepare claims: Work closely with the project team to identify potential claims related to delays, changes, or other contractual issues. Prepare and submit claims in accordance with the contract terms and conditions.
    
  • Claims documentation: Gather and compile necessary documentation, including cost assessments, technical reports, and scheduling analyses, to support the claims.
    
  • Dispute resolution: Lead the process of resolving any claims or disputes that arise, coordinating with legal, technical, and financial teams as needed.
    
• Contractual Communication:
  • Support the Project Manager/Director: Act as the key point of contact for contractual matters, providing the Project Manager or Project Director with the necessary information to communicate with the client regarding contract-related issues.
    
  • Contractual correspondence: Prepare and manage contractual correspondence with the client, subcontractors, and other stakeholders, ensuring that all communications are aligned with the contract terms.
    
• Subcontractor Coordination:
  • Contractual Compliance: Ensure that subcontractors' agreements are aligned with the main contract and are legally sound. Confirm that all subcontractual obligations, terms, and conditions are understood by the subcontractors and are adhered to throughout the project.
    
  • Contractual Support: Assist the Project Manager and project team by providing guidance on contractual matters related to subcontractors, including reviewing subcontractor deliverables for compliance with contract terms.
    
  • Issue Resolution: Support the Project Manager in resolving any contract-related issues or disputes with subcontractors, ensuring that any risks to the project’s success are mitigated in accordance with the contract.
    
  • Documentation and Reporting: Maintain accurate records of all subcontractor communications and contract-related activities, ensuring that any changes, claims, or issues are properly documented and communicated to relevant stakeholders.
    
• Risk Management & Compliance:
  • Identify potential risks related to contract performance, scope ambiguities, and technical deliverables, and develop mitigation strategies.
    
  • Ensure compliance with FIDIC conditions and other relevant contractual frameworks, adapting them to the specific needs of the smart city project.
    
• Technical Coordination & Integration:
  • Work closely with technical teams to understand the requirements and implications of complex tasks such as OT integration, SCADA systems, hybrid cloud deployment, and cybersecurity.
    
  • Ensure that technical deliverables are clearly defined within the contract scope and that any changes are managed effectively within the existing contractual framework.
    
• Financial Management & Reporting:
  • Monitor contract budgets, expenditures, and financial obligations, ensuring that the project remains within financial constraints.
    
  • Prepare and present regular reports on contract performance, risks, and opportunities to senior management.
    
• Variation Management:
  • Evaluate and prepare variations: Work with the project team to assess any contract variations due to scope changes, design modifications, or unforeseen circumstances in terms of impact on cost, time, and contract obligations. Prepare necessary documentation and cost estimates for variation requests.
    
  • Negotiate and Finalize Terms: Coordinate with client, subcontractors, and internal teams to negotiate the terms of variations. Ensure all variations are agreed upon in writing and aligned with project objectives and contractual obligations
    
  • Implement and Monitor Changes: Ensure approved variations are communicated and integrated into the project plan. Monitor their implementation to ensure compliance with the updated contract terms
    
  • Documentation and Reporting: Prepare and submit formal variation requests or change orders in accordance with the contract's procedures. Ensure that all necessary documentation, including cost estimates, revised schedules, and justifications, is accurate and complete. Maintain a comprehensive log of all contract variations, including their status, cost implications, and impact on project timelines.
    
• Closure & Final Accounts:
  • Oversee the closure of contracts, ensuring that all deliverables are met and that final accounts are settled in accordance with contract terms.
    
  • Prepare for contract extensions, renewals, or close-outs as required, ensuring all contractual obligations are fulfilled.
    

Required Qualifications:

• Education:
  • Bachelor’s degree in Law, Engineering, Quantity Surveying, or a related field. A Master’s degree or professional certification in contract management (e.g., CCM, MRICS) is a plus.
    

• Experience:

• • 7-10 years of experience in contract management, with a strong background in EPC contracts, particularly under FIDIC conditions.
    
  • Proven experience in preparing and managing claims in large, complex projects.
    
  • Experience managing contracts in multidisciplinary projects involving OT and ICT integration, network design, and large-scale construction.
    
  • Experience working with real estate development companies or in the construction industry is highly desirable.
    

• Skills:

• • Strong knowledge of FIDIC contract frameworks and their application in EPC projects.
    
  • Expertise in claims preparation and management, including dispute resolution.
    
  • Excellent negotiation, communication, and interpersonal skills, with the ability to manage relationships with clients, subcontractors, and internal teams.
    
  • High-level understanding of technical aspects related to smart city projects, including OT, IT, and cybersecurity.
    
  • Strong problem-solving and risk management abilities, with a proactive approach to resolving contract-related issues.
    

Preferred Qualifications:

oExperience with smart city or digital transformation projects, particularly in the context of large-scale real estate developments.

oFamiliarity with project management methodologies and tools, with the ability to work in fast-paced, dynamic environments.

oExperience in managing contracts that involve both defined and open-ended scopes, with a track record of successfully delivering complex projects.