About the role
Provide a range of administrative, logistical and organizational support to the SVP Discover Qatar as well as the whole team. Manage and evaluate administrative requests from within the department and ensure all are within corporate guidelines, including but not limited to proposals, manpower movements (SRFs / interviews / SMAs), leaves/ duty travel requests, ticket rebate requests, agency-related queries/ proposals. To effectively support the preparation of reports and handles special projects related to the activities of the department.
Other responsibilities include:
·Manage and co-ordinate internal and external communications including handling all calls to SVP Discover Qatar office in efficient and professional manner. To independently manage correspondence both with internal and external parties, based on guidelines, and outlines set by the Vice President / Team Managers.
·To act as first point of contact for incoming queries from external and internal stakeholders. To record, filter, disseminate and communicate all incoming and outgoing matters to SVP Discover Qatar office taking follow-up action where appropriate.
·To act as the link between Discover Qatar and Qatar Holiday department and other related QR departments as well as external stakeholders.
·To provide administrative support to the SVP Discover Qatar including answering phones, distributing post, word processing, preparation of PowerPoint presentations, drafting of letters, electronic communications, minute-taking, setting up and maintaining excel spreadsheets, data input into databases, management of databases, file management, diary management, photocopying, faxing, and any other related duties.
·Responsible for generating business documentation, including but not limited to report writing, presentation creation and spread sheet preparation and distribution.
·Responsible in ensuring that the structure, standards, processed and tools as defined by the company are in place and maintained.
·To assist in the maintenance and delivery of policies and procedures in the areas of Discover Qatar and Qatar Holiday, health and safety.
·To make travel and hotel accommodation arrangements in line with agreed guidelines and procedures.
·Responsible for supporting the Line Manager and the department in delivering planned projects within a specified deadline, in terms of documentation, follow-ups, task coordination
·Plan, organize and prioritize tasks in order to meet deadlines, as well as work with minimal supervision and attend meetings where required to record minutes, manage administration, assist with reports.
·To maintain the highest standard of professional conduct at all times with clients and colleagues. Perform other department duties related to his/her position as directed by the Head of the Department
Be part of an extraordinary story
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community.
Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before.
Together, everything is possible.
About you
·Bachelor’s degree or Equivalent
·Minimum 3 years of job-related experience required
·Excellent relationship and networking skills
·Proven commercial skills and business acumen
·Ability to develop a good network within QR
·Highly computer literate in Microsoft Office (Word, Excel, Access, PowerPoint and Outlook)
About Qatar Airways Group