• The Admin Assistant is responsible for managing all activities related to government relations and public affairs. This role involves handling various governmental and regulatory processes, ensuring compliance with local laws and regulations, and maintaining positive relationships with government entities. The Admin Assistant will play a crucial role in facilitating smooth business operations and supporting employees with governmental procedures.
Government Liaison:
• Serve as the primary point of contact between the company and government authorities in Qatar.
• Establish and maintain effective relationships with key government officials and departments.
Legal Compliance:
• Ensure the company’s compliance with all local laws, regulations, and policies.
• Stay updated on changes in regulations and provide guidance to the company on compliance matters.
Document Processing:
• Prepare, process, and submit all necessary legal documents and applications, including visas, work permits, residence permits, company licenses, and renewals.
• Ensure timely submission and follow-up on all applications and documents.
Employee Support:
• Assist employees with queries related to government procedures and documentation.
• Coordinate with the HR department to facilitate employee-related government processes, such as visa applications, work permits, and medical exams.
Public Relations Activities:
• Handle public relations activities and inquiries from government authorities.
• Represent the company in official meetings and events with government entities.
Legal and Regulatory Documentation:
• Maintain and organize all legal and regulatory documents.
• Ensure all company records and licenses are up to date and renewed in a timely manner.
Problem Resolution:
• Address and resolve any issues or disputes with government authorities promptly.
• Provide solutions and recommendations to the management team for regulatory and compliance challenges.
Coordination with External Agencies:
• Liaise with external agencies, such as legal firms and consultants, for specialized legal and regulatory matters.
• Coordinate with relevant authorities for inspections and audits.
Reporting:
• Prepare and submit regular reports on the status of all government-related activities.
• Provide updates to the management team on regulatory changes and their impact on the company.
Advisory Role:
• Advise the management team on best practices for navigating local regulations and procedures.
• Provide training and updates to employees on government-related processes and compliance requirements.
• Bachelor’s degree in business administration, or a related field.
• Proven experience as a Public Relations Officer or similar role, preferably in the FMCG industry.
• Basic knowledge of Qatari government regulations and procedures.
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Fluency in English and Arabic (both written and spoken) is highly preferred.
• Ability to handle confidential information with integrity.
• Strong problem-solving skills and attention to detail.
• Attention to detail and high level of accuracy.
• Ability to work independently and collaboratively as part of a team.
QNIE (Qatar National Import and Export Co.) is one of the largest FMCG distribution companies in the State of Qatar. Trusted for its portfolio of brands, technology platforms and on ground execution, QNIE is committed in its vision to be a key player in the region. Our global and local partnerships help us keep one step ahead of the market, ensuring that we hire the right people and use the right technology to service our clients with a competitive product portfolio.
