100000006554.Head of Planning and Follow-up

Key Result Areas

• Oversee the scheduling and planning of meetings and events for the Head of the Hiring Department.
• Manage the follow up of high-level actions with the Hiring Department's internal and external stakeholders.
• Oversee meeting protocol and ensure communication and notice of meetings to all stakeholders.
• Review communications and correspondence prior to issuance.
• Oversee preparation of documents and reports related to the Head of the Hiring Department's meetings.
• Take a leading role in ensuring seamless, efficient and effective meetings operations related to the Head of the Hiring Department.
• Employ quality assurance measures related to the Head of the Hiring Department meetings, communications, and correspondence. 
• Manage the communication, coordination, and follow up activities related to the Head of the Hiring Department with the QF Higher Management offices.
• Serve as hiring departmet primary point of contact for external organizations, ministries, and other local entities.
• Support the hiring department team in relation to correspondence and communications related to meetings with internal and external stakeholders.
• Close coordination and liaison with the team in terms of planning and coordination for hiring department related meetings.
• Prepare briefs, reports, studies, and presentations as requested by the Head of the Hiring Department.
• Oversee Arabic to English & English to Arabic translation and interpretation activities, and review of translations (Arabic to English; English to Arabic) and assist, as needed.
• Lead KPI development for the evaluation of planning and follow up activities related to the hiring deapartment.
• Participate in related business improvement, business continuity and risk management activities.
• Perform the hiring department's Champion role as assigned by supervisor and in alignment of the approved hiring department Champions Manual. 
• Other reasonable tasks, as assigned by supervisor.

Minimum Knowledge, Skills & Experience:

• Bachelor’s degree in Business, Communication, or International Relations.
• 5-8 years of relevant full-time work experience in high-level protocol work, at least 2 of which in a supervisory capacity.
• Thorough understanding of Board meeting operations, general etiquette, and international and local protocol.
• Outstanding interpersonal skills, tact, and diplomacy.
• Outstanding analytical and interpersonal skills; able to accurately assess workloads, evaluate performance, and motivate teams. 
• Excellent organizational and planning skills and event planning and management experience
• Excellent writing skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely; Arabic proficiency is a must.
• Proficiency in MS Office applications.