500 Employees or more · Other Business Support Services
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Job Description
Key Result Areas:
Develop and maintain industry best practices for storage, backup, and recovery systems & procedures
Ensure that QF’s digital archival repository conforms to the OAIS (Open Archival Information System) model of SIP (Submission Information Package), AIP (Archival Information Package) and DIP (Descriptive
Information Package) methodology outlined in ISO 14721:2003 for digital preservation and repository management
Manage the operation of QF’s digital preservation and repository management system
Manage the implementation of digital preservation strategies including the migration, emulation, and risk management of digital media
Develop and maintain industry metadata standards and ensure the integrity of data within the digital repository
Manage the digital repository infrastructure, including hardware, software and networking aspects
Oversee technical troubleshooting, upgrades and system integrations
Ensure system security and data privacy standards are met to prevent unauthorized access or data loss
Oversee the ingestion of digital assets ensuring proper workflows and adherence to archival and metadata standards, including the OAIS model ISO 14721 and Trusted Digital Repository ISO 16363
Collaborate with stakeholders and the Collections Management team to acquire and enhance collections
Develop and implement policies for digital content selection, accession, and appraisal
Ensure the long term accessibility of digital content through proper indexing, metadata management, platform compatibility and preparation of user-friendly finding aids
Lead projects related to the digital repository
Monitor, analyze and report on repository usage and performance
Ensure Archive staff are trained on approved preservation tools and procedures
Perform other reasonable tasks as assigned by supervisor
Minimum Knowledge, Skills & Experience:
Bachelor’s degree in Information Management, Information Technology, Archiving, Library Science, or other relevant discipline; Master’s in archival preservation technology preferred. Demonstrable evidence of continuous learning in the field of Information Management. Recognized professional qualifications such as Certified Archivist (CA), Digital Archives Specialist (DAS), Certified Records Manager (CRM), Information Governance Professional (IGP) and/or an Archival Management Certificate are an advantage
6-8 years of relevant full-time work experience, 2 of which at a supervisory level
Expert understanding of core archival principles – provenance and original order; metadata and descriptive standards, accessioning, acquisition, appraisal, and problem solving
Expert knowledge of arrangement and description, preservation techniques, research and reference services of digital archival material and systems
Expert knowledge of the theory and practice of managing the information lifecycle – from record creation, system access and management, and the appraisal of records for retention as archives or disposal over time
Experience managing a digital archives repository using people, process, and technology techniques to achieve organizational goals
Experience managing the acquisition, arrangement, and description of digital archival records in a digital archive repository
Technical expertise in the preservation and metadata management of digital archival records
Experience managing archival systems, configurations and operations at a corporate level
Supervisory experience managing people, processes and technologies to maintain an archival repository to standards
Excellent writing skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely; Arabic proficiency is an advantage
