ACCOUNTABILITIES/RESPONSIBILITIES:
1) Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food and non-food assistance to beneficiaries.
2) Create and maintain Purchase Orders (PO) in WFP’s Information Network and Global System (WINGS) using the correct budget codes, vendor details, quantities, contract rates and contract terms.
3) Follow up on open items (POs) and coordinate with the relevant stakeholders to close unnecessary items.
4) Perform daily closing and balancing payments of receipts.
5) Manage and coordinate a full range of documentation processing for execution of logistics cluster operations (e.g. customs clearance, invoice verification), take appropriate actions to address issues and recommend improvements in process.
6) Support data reconciliation in country office and corporate systems to determine validity, ensure accuracy, and make follow-ups accordingly, supporting informed decision-making.
7) Collect and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs, financial closure, vendor performance), and ensure information accuracy in corporate systems in support of informed decision-making.
8) Ensure proper filing of invoices, contracts and correspondences related to Logistics funds management.
9) Respond to a variety of technical queries/requests for support, following standard processes and obtaining guidance as required to ensure timely and accurate resolution of all enquiries with a high standard of client service mindset.
10) Liaise with internal and a limited number of external stakeholders to support efficient invoice processing. Ensure proper Fund management reporting with weekly expenditure reports and monthly overall funding status.
11) Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
12) Perform other duties as required by the supervisor.
QUALIFICATIONS & EXPERIENCE REQUIRED:
Education:
Completion of secondary school education. A post-secondary certificate in the
related functional area is desirable.
Experience:
Minimum 5 years of experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock. Experience analysing data and drafting reports.
Languages:
Fluency in both oral and written communication in English and Arabic.
The UNITED NATIONS WORLD FOOD PROGRAMME (WFP) is the world’s largest humanitarian organization working towards zero hunger by 2030, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change. Powered by the passion, dedication and professionalism of our 20,000 staff worldwide, the United Nations World Food Programme (WFP) works in over 80 countries to bring life-saving food to people displaced by conflict and made destitute by disasters, and help individuals and communities find life-changing solutions to the multiple challenges they face in building better futures. In 2020, WFP assisted 115.5 million people – the largest number since 2012. On any given day, WFP has 5,600 trucks, 30 ships and nearly 100 planes on the move, delivering food and other assistance to those in most need. Every year, we distribute more than 15 billion rations at an estimated average cost per ration of US$ 0.61. We work to enhance nutrition in women and children, support smallholder farmers in improving productivity and reducing losses, help countries and communities prepare for and cope with climate-related shocks, and boost human capital through school feeding programmes. In conflict situations, we bring relief to exhausted populations and use food assistance to build pathways to peace and stability. For its efforts to combat hunger, for its contribution to bettering conditions for peace in conflict-affected areas and for acting as a driving force in efforts to prevent the use of hunger as a weapon of war and conflict, WFP was awarded the Nobel Peace Prize in 2020.