Job Description
Entity:
Aga Khan University
Department:
Safety & Security
Position Title:
Senior Assistant (EHS)
Introduction:
Chartered in 1983, Aga Khan University (AKU) is a private, autonomous, and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, AKU provides higher education in several disciplines, carries out research pertinent to the countries in which it exists, and has campuses, programs, and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda, and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact, and access; and AKU is a model of academic excellence and an agent of social change
AKU is an equal opportunity employer and is committed to safeguarding and aims to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between all faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.
Role and Responsibility:
Reporting to the Manager EHS, the incumbent will be responsible to perform a variety of administrative and EHS functions for the Safety & Security Department. This position requires ability to develop relationship with variety of people and project a professional image through in-person and phone interactions. Should be a self-starter and possess the ability to work with minimal supervision. Should be reliable and handle multiple work assignments that may be difficult to prioritize.
The incumbent will be responsible to:
- Assist Manager EHS in updating EHS Plans and policies as and when required.
- Assist Manager EHS in key functions such as updating FMS Indicators/KPIs, Audit Improvement Action Plans etc.
- Assist Manager EHS in reviewing, updating and issuance of EHS Risk Analysis and FMS Appraisal Reports.
- Keep attendance, leave & overtime record of security department’s employees.
- Ensure that filing and record keeping are designed and maintained to permit easy retrieval of information.
- Compile and prepare monthly, quarterly and yearly survey and other reports.
- Ensure smooth functioning of the EHS section.
- Assist Manager EHS, in drafting of EHS related memos / letters and presentation.
- Maintain close coordination and work in collaboration with other departments (like Design, PSCMD, FMD, HR etc.) to provide and obtain continuous support and services.
- Provide shared administrative support to relevant personnel within the divisions as assigned.
- Coordinate with HR in respect of arranging interviews, and getting the required forms filled of new employees to assist applications / new employees in the recruitment process for the EHS section
- Prepare all purchase requisitions / material stock requisitions and follow up for material ordered/requisitioned.
- Maintain stationery stock for EHS section /department and issue stationery as and when needed.
- Screen telephone calls, handle them personally and give information based on knowledge or the department head’s viewpoint;
- Perform additional official tasks assigned by the Manager / Director as and when needed.
Requirements:
- Graduate from a recognized university with at least 5 to 6 years’ of relevant experience
- Organized and focused individual with excellent communication and interpersonal skills.
- Track record of mastering new tasks with little or no supervision;
- Excellent organizational skills & discretion with confidential information.
- Proficient in use of computer packages especially MS OFFICE.
- Excellent Data Management Skilll on MS Excel
