Manager, Office Administration (LO Pak)

Purpose & Overall Relevance for the Organization:

▪ Assist Senior Manager Office Administration to manage the daily operations of a Branch, Representative Office or Liaison Office.

Key Responsibilities: Office Administration Management (cross divisions):

▪ Work closely with other functional areas within LOs and in aSL Hong Kong, ensuring all departments and functional areas work together to achieve adidas’ overall objectives.

▪ Ensures implementation of aSL policies and guidelines.

▪ Assist the Senior Manager Office Administration to ensure compliance of local laws and regulations including but not limited to labour, financial, health, corporate and individual taxation, health and safety to lead the office admin in accordance with the directions and policies of aSL.

▪ Assist the Senior Manager Office Administration to manage departments and their staff in accordance with group direction and policies of aSL headquarters in Hong Kong and local Country Management.

▪ Be aware of external environments, Vietnam regulatory changes which impacting ot Representative Office operations (e.g work permit, visa, temporary resident cards, etc) alert senior management of potential business impacts and proposes required solutions.

▪ Manage LO day to day Fleet management.

▪ Develop Contingency plan for crisis management.

▪ Manages and develops direct report(s) to carry out the administration functions and process.

▪ Manage projects and priorities as defined by Senior Manager Office Administration. Finance/Accounting:

▪ Assist Senior Manager Office Administration to prepare and finalize the annual budget, if required.

▪ Control operating expense budget on monthly/annual basis.

▪ Ensure operating funds are utilized in an efficient manner.

▪ Cash management in align with Group direction. Corporates Services:

▪ Identifies and negotiates terms for office supplies and service providers (hotels, travel, house and car rental, etc.) follows established procurement process, etc.). Conduct benchmarks and analysis to identify opportunities, propose options to ensure service providers stay competitive.

▪ Ensures office premises, equipment and facilities are properly maintained at high standard of efficiency.

▪ Ensures that office safety and fire prevention are always given priority.

▪ Implement Green office including but not limited to 6S.

▪ Supports cross-divisional activities in the office.

Key Relationships:

▪ Cross divisions LO/ Local management team.

▪ Non-trade vendors, suppliers

▪ aSL Legal and Procurement.

Knowledge Skills and Abilities:

▪ Great interpersonal, presentation and communication skills

▪ Highly organized, ability to identify and manage multiple priorities.

▪ Strong planning and organizing skills.

▪ Advanced knowledge of standard software applications (Excel, PowerPoint).

▪ Fluency in English and Vietnamese.

▪ Pro-active approach; hardworking, independent and able to work under pressure.

Requisite Education and Experience / Minimum Qualifications:

▪ Diploma or degree from educational entity focusing on business administration or related field.

▪ Minimum 6 years working experience with exposure to office administration/ legal/accounting/ human resources with an international company.

▪ Minimum 3 year experience on managing people.

▪ Sufficiently developed presentation skills.

▪ Experience at accounting field will be an advantage.