Executive Assistant

Careem is building the Everything App for the greater Middle East, making it easier than ever to move around, order food and groceries, manage payments, and more. Careem is led by a powerful purpose to simplify and improve the lives of people and build an awesome organisation that inspires. Since 2012, Careem has created earnings for over 2.5 million Captains, simplified the lives of over 50 million customers, and built a platform for the region’s best talent to thrive and for entrepreneurs to scale their businesses. Careem operates in over 70 cities across 10 countries, from Morocco to Pakistan.

About the role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to a member of our senior team. The ideal candidate will thrive in a fast-paced and dynamic environment, effectively managing multiple tasks while maintaining professionalism and confidentiality. As the Executive Assistant, you will play a crucial role in facilitating the smooth operation of the directors office and contributing to the overall success of our organization.

What you'll do

• Acting as the point of contact among executives, office team and other external partners
• Make travel and accommodation arrangements.
• Submit monthly expense reports.
• Proactively manage complex and dynamic calendars, scheduling appointments, meetings, and conferences, considering time zones, priorities, and potential conflicts.
• Coordinate travel arrangements, including flights, accommodations, and transportation, ensuring efficient and seamless itineraries.
• Organize and maintain digital and physical files, ensuring documents are easily accessible and up to date.
• Compile and prepare materials for meetings, presentations, and reports, collaborating with various departments to gather necessary information.
• Coordinate and schedule meetings, including creating agendas, distributing materials, and recording minutes when required.
• Arrange conference rooms, technology, and refreshments as needed to facilitate efficient and productive meetings.
• Establish and maintain positive relationships with internal and external stakeholders, including clients, partners, and vendors.
• Liaise between the executive and various teams, ensuring clear and timely communication.
• Assist in the execution of special projects, research assignments, and initiatives, providing research, analysis, and administrative support as needed.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Maintain a high level of confidentiality and integrity in all interactions and tasks.

What you'll need

• 3-5 years of experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time management skills, with the ability to manage multiple tasks and deadlines effectively.
• Excellent verbal and written communication skills, with an eye for detail and accuracy.
• Proficiency in using productivity tools, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management software.
• Discretion and professionalism when handling confidential information.
• Strong interpersonal skills and the ability to work collaboratively with diverse teams.
• Resourcefulness, adaptability, and a proactive approach to problem-solving.
• Flexibility to work occasional extended hours and accommodate last-minute changes to the schedule.

What we’ll provide you

We offer colleagues the opportunity to drive impact in the region while they learn and grow. As a full time Careem colleague, you will be able to:

• Work and learn from great minds by joining a community of inspiring colleagues.
• Put your passion to work in a purposeful organisation dedicated to creating impact in a region with a lot of untapped potential.
• Explore new opportunities to learn and grow every day.
• Work 4 days a week in office & 1 day from home, and remotely from any country in the world for 30 days a year with unlimited vacation days per year. (If you are in an individual contributor role in tech, you will have 2 office days a week and 3 to work from home.)
• Access to healthcare benefits and fitness reimbursements for health activities including gym, health club, and training classes.