Position Title: Coordinator, Warehouse
Entity: Aga Khan University
Location: Karachi
Introduction to the Aga Khan University:
Chartered in 1983, Aga Khan University (AKU) is a private, autonomous and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, AKU provides higher education in several disciplines, carries out research pertinent to the countries in which it exists and has campuses, programmes and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact and access; and AKU is a model of academic excellence and an agent of social change.
As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.
Job Role / Responsibilities:
Reporting to Manager/ Assistant Manager, you will be responsible for supervising the team to ensure the re-ordering, receiving, availability, safe and secure storage, preservation, issuance and charging of supplies (stock & non-stock items) to user departments. Further, you will be responsible for the safe custody of institutional inventory (supplies and equipment) as per assigned responsibilities.
Specific responsibilities include:
- follow institutional policies related to functional responsibilities, code of ethics, discipline, acceptance of gifts, anti-fraud, and other HR related policies
- plan and co-ordinate with end users to ensure delivery and replenishment of inventory within allowable time to meet Key Performance Indicators (KPIs)
- ensure effective, safe, accurate and timely stock management to include space allocation, stock transfer and dealing with non-confirming & expired products
- receiving, storage, preservation, monitoring, issuance, expiry monitoring and disposal of items stored in assign areas; this is to be done in compliance with department’s policies and procedures
- ensure proper records such as receiving, issuance, inspection, picking, expiry reports, discrepancy, disposal etc. are maintained at all times
- organise and ensure accurate and periodic cycle counts and stock takes to report physical variances on quarterly basis. Deploy regular checks to reconcile stock adjustments
- all aspects of the effective supervision, training & development and personal safety standards
- close coordination with users/ internal customers to ensure desired level of services
- monthly expiry monitoring and quarterly inventory counting
- material disposal processing
- monitoring teams and ensure compliance as per institution guidelines assign to them
- coordinate and participate in various internal and external audits compliances
- besides, above, the staff may be assigned additional/ new responsibilities or rotated to other departments as per the need of the institution.
Eligibility Criteria / Requirements:
You should have:
- bachelor of Business Administration degree or equivalent qualification in a related area. MBA would be preferred.
- diploma / Certifications in Supply Chain will be an added advantage
- 2-3 years of experience in Supply Chain preferably in Warehouse or Store management
- knowledge/ Experience of working in healthcare sector will be preferable
- hands on knowledge of working on ERP/ WMS/ Store Management systems
- hands on knowledge of inventory management/ store management/ stock counts/ expiry management/ FEFO compliance / Cold Chain Management
- expert level knowledge of computer software specifically command over MS Office / Excel/ Outlook
- excellent interpersonal and analytical skills. Able to analyse things critically
- excellent communication skills (Oral & Written)
- ability to understand the needs of customers and ensure effective liaison with management and subordinate
- maintain confidentiality related to departmental correspondence and records
- help control the cost of operations.
Comprehensive employment reference checks will be conducted.
