Coordinator - Department of Community Health Sciences

Introduction

Aga Khan University, chartered in 1983 as Pakistan's first private international university, is committed to the provision of education, research, and health care of international standard relevant to Pakistan and the region.

The Department of Community Health Sciences (CHS) is the leading unit of its type in Pakistan, recognized regionally and internationally for the relevance, quality and extent of its work in support of public health and the development of primary health care systems. It comprises of five major operational sections: Epidemiology & biostatistics, Health policy & management, Population & reproductive health, Environmental health, and Non-communicable diseases & mental health.

AKU is an equal opportunity employer and is committed to safeguarding and aims to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between all faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Aga Khan University invites applications for the position of Coordinator in the Department of Community Health Sciences.

Responsibilities

You will be responsible for:

• preparing personnel requisitions and obtaining necessary approvals and following-up with concerned departments
• supporting in the preparation of dossier for promotion of faculty
• coordinating with HR Department and follow-up for timely completion of recruitment process and final settlements
• maintaining record of personnel requisitions, appointment and resignations, staff and faculty files and other relevant documents
• maintaining records of request of payment and following up with Finance for their timely processing
• preparing job descriptions for faculty and staff in consultation with Senior Manager, CHS
• shortlisting suitable candidates and arranging interviews with concerned faculty and staff
• coordinating the General Orientation Programme for new employees
• coordinating employee contract extension and conclusions in consultation with Supervisor and providing information to Human Resources
• ensuring that probationary period evaluation forms are timely filled and submitted to Human Resources
• liaising with Learning and Organizational Development for service agreements
• preparing documentation and proposals for career development of faculty and staff
• assisting departing faculty and staff in receiving timely clearance and issuance of full and final settlement
• coordinating with safety and security department regarding the issuance and extension of temporary ID cards
• providing administrative support for all short courses organized by (CEP)
• liaising with faculty and other stakeholders regarding CEP for course material and other information
• maintaining the HRIS of CHS
• coordinating with respective faculty members to fulfil PMDC & HEC requirements.
• facilitating in online Annual Performance Review for Faculty, Management and Non-Management staff
• facilitating in HR policy implementation and communication within CHS
• any other task assigned by the Supervisor.

• a minimum of Bachelors degree. Master’s degree or equivalent certification will be preferred from a reputable University (local or overseas) with an exposure to HR related activities and environment
• a minimum of one to two years of relevant experience, preferably in academic/healthcare sector
• good command over written and spoken English and Urdu language
• demonstrable professionalism and integrity at workplace
• capability to work with multidisciplinary team
• flexibility and willingness to work for extended hours/off days
• good computer literacy excellent command over Microsoft Excel. ability to maintain strict confidentiality related to assigned responsibilities and department functions.

Comprehensive employment references will be conducted.