Associate, Human Resources
Entity: Aga Khan University
Location: Karachi
Introduction to the Aga Khan University:
Chartered in 1983, Aga Khan University (AKU) is a private, autonomous and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, AKU provides higher education in several disciplines, carries out research pertinent to the countries in which it exists and has campuses, programs and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact and access; and AKU is a model of academic excellence and an agent of social change.
As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment
Job Roles / Responsibilities:
Reporting to the Manager HR, you will be accountable for the complete employee lifecycle, including end-to-end hiring and onboarding of employees. The position will actively source resumes, assess and organize data, develop employment contracts for all new joiners and shall be the custodians of documenting verification process.
Your responsibilities shall include;
- support in ensuring and supporting smooth transition of all onboarding activities
- ensure timely coordination for Pre-employment medical examination (PEME)
- ensure accurate and timely data entry, while updating the data in HRMS
- provide support in coordinating with the relevant departments to ensure all pre-joining formalities are completed before joining of the candidate
- keep the business informed on the progress of onboarding activities
- provide support in ensuring timely delivery of employment contracts for appointments, promotions, transfers, Change in Job Status (CJS), Post Retirement Contracts (PRCs) and change in allowances
- utilise library of employment contracts and ensuring the availability of updated formats
- attending and engaging in learning and development activities that are deemed necessary by your line management
- provide insights on Development, implementation, and continuous improvement of the HR Practices framework of the institution.
- ensure Up-to-date information on the market practices, trends, and regulatory process
- ensure Effective communication with relevant stakeholders.
Requirements:
You should have/be:
- at least a bachelor’s degree in Business Administration or Psychology or equivalent
- at least 2 to 3 years of proven track record of providing People/HR administrative support in a large, multi-site, multi-disciplined business
- the ability to be focused on priorities while managing tight deadlines to ensure goals are achieved
- experience of assisting with HR processes, including recruitment, onboarding and employee experience
- communicate and articulate information effectively with people at all levels, both written and verbally at the right time in the right manner
- the ability to maintain your own Continuous Professional Development (CPD) and knowledge of ‘best practice’ in your functional area
- proficiency in MS Office and hands on experience with HRIS / Applicant Tracking System (ATS)
Comprehensive employment reference checks will be conducted.
