Associate, Finance and Administration

Introduction:

Chartered in 1983, Aga Khan University (AKU) is a private, non-profit, autonomous and self-governing international university and healthcare organization with 13 teaching sites, 7 hospitals and 325 outreach and other health facilities located in 6 countries over three continents. An integral part of the Aga Khan Development Network, AKU provides higher education in several disciplines, carries out a wide range of research and has campuses, programs and teaching hospitals providing world class healthcare services in Kenya, Pakistan, Tanzania, Uganda, Afghanistan and UK with over 3,000 students and more than 17,000 employees. As an international institution, AKU operates on the core principles of quality, relevance, impact and access. 

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Responsibilities:

Reporting to the Assistant Manager, Solutions and Innovation, you will be responsible for carrying out administrative (including financial) tasks and providing support to the ICT Division in various capacities. You will oversee contract administration, mobile billing analysis and support, and budget variance reporting, in addition to special projects and assignments as they arise. You will be responsible for

·supporting the Assistant Manager in the preparation of purchase contracts for technology-related products and services.

·coordinating with PSCMD and vendors to ensure that all contracts are reviewed, signed and correct stamp duty is paid.

·ensuring physical verification and reconciliation of ICT assets.

·maintaining ISO documents including quality indicators, update policies and procedures.

·addressing Release of Payments (ROPs) including payment follow-ups with Finance.

·coordinating with vendors for invoice issuance and maintaining payment records.

·executing/coordinating credit card payments for ICT and other entities related to online subscriptions or license renewals and ensuring that all documentation related to credit card payments is complete.

·facilitating training and travel of ICT staff and liaising with Human Resources for the preparation of service agreements where applicable.

·reviewing monthly budget variance reports to ensure that expenses are within budgets and liaising with Finance to rectify and perceived anomalies.

·tracking operating and capital expenses against the budget on a daily basis.

·managing monthly mobile phone billing and administration for official connections.

·managing the issuance of new internet and mobile SIM connections.

Requirements:

The incumbent must have:

·a Bachelor’s in Commerce or any other numerical degree, with a preference for financial qualifications.

·3 to 4 years’ experience in Finance and Administrative related functions.

·advanced skills in MS Excel are essential.

·familiarity with Finance and Procurement functions.

·strong communications skills – oral and written.

·knowledge of ICT.

Comprehensive employment reference checks will be conducted.